Introduction:
Who We Are...
Founded in 2002, ELMO Software has evolved from a pioneer in HR technology to the definitive leader in workforce innovation. We are the Complete AI Workforce Platform, providing a seamless, end-to-end ecosystem for over 2,000 mid-sized organisations and one million users across Australia and New Zealand.
We don't just manage workflows; we transform them. By integrating cutting-edge automation and ISO-certified security, ELMO empowers HR professionals to move beyond administration and lead at the executive table. Whether it's streamlining the employee lifecycle or delivering real-time data insights, our platform is built to scale, adapt, and reimagine what's possible for the modern workforce.
Life & Culture...
At ELMO you will be joining an epic team with the opportunity to make a big impact. We foster an authentic, collaborative, fun working environment and being an ELMOnian means you're part of an amazing team that will push you to grow, support you with challenges and allow you to shine.
Some of our benefits include:
Hybrid work set up
Paid Parental leave – 12 weeks primary, 6 weeks secondary
Leave for what matters – Birthday leave, YOU day each year, as well as connecting people leave (up to 2 weeks working from anywhere)
Inhouse Learning and Development initiatives
ELMO Social and Diversity clubs
Wellbeing initiatives (such as boot camp, yoga, etc.)
Mental Health/EAP programs
Flare Benefits (great discounts, novated leasing, salary sacrifice)
Our Values:
Reimagine What's Possible – We believe innovation is human at its core. By staying open, fearless, and adaptive, we continuously push boundaries - while keeping people at the heart of everything we do.
Obsess over Customers – Everything we do is designed to positively impact our customers.
Help Others Thrive – Be they colleagues, communities or customers, we champion ways to help others thrive.
Be Fearlessly Optimistic – We bring unwavering positivity to any challenge, as we know it will drive meaningful change.
Description:
Job Description
Reporting to the VP - CEO Office & Strategic Initiatives, the Junior PMO Coordinator provides critical administrative support to the Strategic PMO while assisting with the operational rhythm of the CEO Office. This role is designed for a developing professional with foundational project exposure who is eager to grow their career in a high-growth SaaS environment. You will spend approximately 80% of your time on PMO governance and 20% supporting executive administrative tasks.
Key Responsibilities:
- Strategic PMO Administration (80%): Provide hands-on administrative support across the Strategic PMO. You will maintain project templates, tooling, and RAID registers (Risks, Actions, Issues, and Dependencies). You will be responsible for maintaining governance calendars, tracking reporting timetables, and collecting data inputs for portfolio dashboards and review packs.
- Operational Agility: Act as a flexible coordination point between pillars, maintaining an open mind to jump in wherever support is needed to ensure deadlines are met and business stakeholders remain aligned.
- Continuous Improvement: Identify opportunities to streamline reporting discipline while ensuring strict compliance with ELMO’s information security and privacy policies.
- CEO Office & Ad-hoc Support (20%): Assist with the day-to-day operating rhythm of the CEO Office, including calendar coordination and travel logistics. You will support the preparation of agendas, papers, and follow-up actions for ELT meetings and leadership forums.
Location: Based out of our Sydney head office
Skills and Experiences:
Skills & Experience
To be successful in this role, you will ideally bring:
- Project Exposure/Experience: Previous experience or strong exposure to PMO administration/coordination or project coordination; the components of project governance (RAID logs, decision logs, and status reporting) must not be foreign to you.
- Growth Mindset: A proactive desire to learn and grow within a fast-paced technology environment, with the ability to work calmly under pressure.
- Technical Proficiency: Strong capabilities in Microsoft 365 or Google Workspace. Familiarity with PM software such as Jira, MS Project, or Smartsheet is highly preferred.
- Professionalism: The confidence to interact professionally with senior leadership and technical teams, maintaining high levels of discretion and integrity.
- Communication: Exceptional written communication and a high attention to detail when preparing executive-level briefing materials.
- Attitude/Personality: A can do attitude with a willingness to not only learn but to jump in and assist where needed
- Qualifications: A Bachelor’s degree in Business, Management, or a related field is preferred. Introductory certifications in Project Management (e.g., CAPM, PRINCE2, or Agile) are highly regarded.
- Work Arrangement: As you ramp up in the role, you will be required to be in the office 4 or 5 days per week. Over time, this will transition to a flexible model of 3 days in the office and 2 days from home, with the understanding that additional office time may be required during peak periods or for specific project needs.
Apply now and be part of the team shaping the future of work at ELMO!
ELMO Software Pty Ltd is an equal opportunity employer, and we encourage applicants from diverse backgrounds to join our team. We are also committed to advancing reconciliation at ELMO through our Reflect Reconciliation Action Plan (RAP).
At ELMO, we are passionate about empowering HR with responsible, secure and safe AI, aiming to be among the first in Australia and New Zealand to achieve ISO 42001:2023 certification. Handling sensitive employee data necessitates strict adherence to our ISO 27001:2022 Certified security policies, making data privacy and security paramount in every role.
Please note: Our internal Talent Acquisition team has got this covered, we're not open to using an agency for this role.
