In-Demand Executive assistant Jobs in Brunswick, Vic

Executive Assistant
DCOH —Melbourne VIC
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
14h
Executive Assistant/Branch Coordinator, eHealth
Department of Health —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Administrative experience
- Recruiting
2d
Personal Assistant
Colliers —Melbourne VIC
- Full-time
- Microsoft Office
- AI
Quick Apply
Executive Assistant to EGM - Quality & Care Excellence
Regis Aged Care —Camberwell VIC
- Hybrid work
- Writing skills
- Parental leave
8d
Branch Coordinator, Common Corporate Support Branch / Office of the Executive Director
Department of Health —Melbourne City Centre VIC
- Full-time
- Recruiting
14d
Senior Executive Assistant
Department of Treasury and Finance —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Communication skills
11h
Executive Assistant, Budget Finance and Investment
Department of Health —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Office
- Recruiting
- SharePoint
11h
Legal Executive Assistant - Complex Liabilities Insurance and Regulation
MinterEllison —Melbourne VIC
- Contract
- Microsoft Office
- Organisational skills
- AI
9h

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Executive Assistant

DCOH
Melbourne VIC

Quick Apply

Job Details

Contract | Fixed term
14 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Office
Master's degree
Administrative experience
SharePoint
Communication skills
Time management

Full Job Description

WHO WE ARE

Established in 1987, DCOH is an experienced construction and development company operating across residential, commercial, hospitality and real estate sectors.

We have a strong track record delivering complex projects, including award winning work such as the Charles Darwin University Danala Education and Community Precinct, recognised with a 2025 National Master Builders Award of Excellence.

With operations in both the Northern Territory and Victoria, we deliver high-quality projects with a clear focus on buildability, programme certainty and strong on-site execution.

Driven by a commitment to Building Better, DCOH combines experience, innovation and disciplined execution creating lasting value for our clients, partners and the communities we serve.

WHO YOU ARE

This Darwin-based role suits a highly organised and proactive Executive Assistant with experience supporting senior leaders in a fast-paced environment. This is an initial fixed-term contract with strong potential for permanency for the right candidate.

You thrive on managing competing priorities, exercising discretion, and ensuring the MD & CEO is supported at the highest level.

You have the confidence and judgement to ask the right questions when faced with ambiguity, ensuring clarity and effective outcomes.
Demonstrated experience in an Executive Assistant or senior administrative role supporting executives

Exceptional organisational and time management skills, with the ability to prioritise and multi-task effectively
Strong communication skills with the ability to engage confidently with senior stakeholders, government bodies, and partners
High level of professionalism, discretion, and ability to handle sensitive and confidential information
Proficiency in Microsoft 365 Suite (Word, Excel, PowerPoint, SharePoint) and business systems
Strong attention to detail with the ability to produce accurate, high-quality work
Demonstrated ability to apply sound judgement, proactively seeking clarity and asking the right questions when navigating ambiguity
Ability to work autonomously while contributing to a collaborative team environment
Experience coordinating events, travel, and executive-level logistics

WHAT YOU’LL DO

Provide high-level administrative and operational support to the Managing Director & CEO, ensuring seamless day-to-day coordination and execution

Manage the MD & CEO’s calendar, priorities, and communications, ensuring effective coordination of meetings, stakeholders, and executive commitments
Prepare high-quality agendas, minutes, reports, and correspondence, ensuring accuracy, follow-up, and timely delivery
Act as a key point of coordination between the MD & CEO and internal/external stakeholders, including Board members, government representatives, and industry partners
Coordinate corporate events, sponsorships, and functions, overseeing planning, logistics, and financial administration
Manage domestic and international travel arrangements, including itineraries, accommodation, and expense tracking
Oversee legal and compliance administration, including processing legal documents, managing licences and certifications, and supporting contractual communications
Maintain accurate records, filing systems, and document control processes, ensuring information is organised, current, and accessible
Support financial administration activities, including invoice processing, expense reconciliation, and reporting support
Handle sensitive and confidential business and personal matters with discretion and professionalism
Coordinate personal appointments and commitments for the MD & CEO, ensuring seamless integration with business priorities
Provide ad hoc and cross-functional support across executive and business initiatives, ensuring continuity and responsiveness

WHAT’S NEXT

If you are interested in this position, please submit your CV and cover letter which describes who you are and addresses the criteria detailed above.

Requirements

Benefits

Quick Apply

Refine Your Search

executive assistant jobs in brunswick, vic

Executive Assistant

Executive Assistant/Branch Coordinator, eHealth

Personal Assistant

Executive Assistant to EGM - Quality & Care Excellence

Branch Coordinator, Common Corporate Support Branch / Office of the Executive Director

Senior Executive Assistant

Executive Assistant, Budget Finance and Investment

Legal Executive Assistant - Complex Liabilities Insurance and Regulation

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I want to receive the latest job alert for executive assistant in brunswick, vic

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