In-Demand Program administrator Jobs in Western Australia

Project and Team Administrator
Southern Cross Care (WA) Inc —Rivervale WA
- Full-time
- Customer service
- Maintenance
- Microsoft Office
- Health insurance
- Annual leave
Quick Apply
6d
IS&T Systems Administrator
Decmil —Osborne Park WA
- Full-time
- Administrative experience
- SharePoint
- Communication skills
- Parental leave
- Fuel discount
Administrator
Link Group —Perth WA
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Parental leave
- Employee assistance program
Recruitment Administrator
Clough —Perth WA
- Full-time
- Time management
- Health insurance
- Parental leave
Office Manager
BODA BUILDERS PTY LTD —Queens Park WA
- $80,000 - $90,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Computer skills
- Parental leave
Quick Apply
Operations Administrator
Downer Group —Perth WA
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
General Administrator
Centurion Group —Bibra Lake WA
- $65,000 - $75,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
Quick Apply
Service Administrator
Weir Group —Wedgefield WA
- Full-time
- Management
- Communication skills
Service Administrator
Konecranes —Pinjarra WA
- Full-time
- Administrative experience
- Communication skills
- Time management
- Work from home
Quick Apply
Site Administrator
Webuild —Perth WA
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Health insurance
- Employee assistance program
14d
Contracts Administrators
Whittens Group —Western Australia
- Civil engineering
- Bachelor's degree
- Business
- Parental leave
- Referral program
Administrator - Service Operations
WesTrac —Newman WA
- Part-time
- Customer service
- Administrative experience
- Data entry
- Employee stock purchase plan
- Parental leave
1d
Service Administrator
Toyota Material Handling Australia —Perth WA
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Customer service
- Parental leave
- Employee assistance program
14h
HSE Administrator | Mon to Fri 38 hours | Balcatta Support Centre
Sodexo —Balcatta WA
- Full-time
- Microsoft Excel
- Microsoft Office
- Bachelor's degree
Quick Apply
Housing Administrator
Bethanie Group —Perth WA
- Part-time
- Hybrid work
- Management
- Administrative experience
- No degree
- Health insurance
- Parental leave
4d
Administrator - HSEQ & Training
Macmahon Holdings Limited —Telfer WA
- Parental leave
- Fuel discount
Site Administrator & Document Controller
Multiplex —Perth WA
- Full-time
- Microsoft Office
- Administrative experience
- Recruiting
- Parental leave
13d
Site Administrator - 2:1 - WA
Lycopodium —Perth WA
- Microsoft Word
- Microsoft Excel
- Organisational skills
- Parental leave
9d
Field Supervisor
Ventia Pty Limited —Forrestdale WA
- From $240,000 a year
- Contract
- Microsoft Word
- Microsoft Excel
- Management
- Gym membership
EPCM Coordinator
Rio Tinto —Perth WA
- Full-time
- Administrative experience
- Organisational skills
- Health insurance
- Parental leave
8d

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Project and Team Administrator

Southern Cross Care (WA) Inc -
Rivervale WA

Quick Apply

Job Details

Full-time
6 days ago

Benefits

Health insurance
Annual leave
Parental leave
Employee assistance program
Salary packaging
Insurance services

Qualifications

Customer service
Maintenance
Microsoft Office
Administrative experience
Driver Licence
Organisational skills
Communication skills
Property management

Full Job Description

Come join one of WA's largest Aged Care organisations.
Join a rewarding career
Enjoy the benefits of NFP salary packaging - up to $18,550 p.a.

At Southern Cross Care WA we help people live extraordinary lives every day, connected to communities.

About the role and where you will be working:

Reporting to the Team Leader, Assets & Infrastructure, the Project Administrator is responsible for coordinating and supporting the delivery of maintenance, project and administrative activities across SCC Facilities, Villages and Housing. While the role reports to the Team Leader, it works closely with the General Manager, Assets & Infrastructure to coordinate preventative maintenance programs, support infrastructure projects, monitor expenditure, and provide day-to-day administrative assistance.

As the central point of coordination for the preventative maintenance program, you will manage maintenance schedules, raise and track work orders, coordinate contractors, monitor completion of works, and ensure stakeholders are kept informed throughout the process. You will also support infrastructure upgrade projects by assisting with project administration, expenditure monitoring, contractor engagement and documentation management.

The Assets & Infrastructure team has a strong collaborative culture. While the primary focus of this role is preventative maintenance coordination, project administration and support to the General Manager, you will also be required to develop an understanding of broader team functions and assist where needed. This may include coordinating reactive maintenance requests, scheduling contractors, responding to invoice queries, supporting compliance and audit activities, and occasionally assisting with after-hours maintenance escalations.

Your responsibilities will include but are not limited to:

Maintain and coordinate the preventative maintenance schedule within FMI.
Monitor preventative maintenance activities to ensure services are completed in accordance with agreed schedules and requirements.
Develop, monitor and report on contractor KPIs and performance outcomes.
Facilitate contractor performance meetings, prepare meeting minutes and follow up outstanding actions.
Administer documentation associated with EOIs, tender processes, contract execution and award notifications.
Respond to and assist with resolving invoice and payment queries.
Respond to stakeholder requests and raise work orders for reactive maintenance activities.
Coordinate contractors and service providers to ensure works are completed efficiently and stakeholders are kept informed of progress.
Ensure contractor compliance with SCC processes, procedures and accreditation requirements, escalating issues as required.
Support the General Manager, Assets & Infrastructure with the administration and coordination of infrastructure and upgrade projects.
Raise project work orders and monitor forecast versus actual project expenditure.
Maintain accurate records, reports and documentation relating to maintenance, projects and contractor performance.
Collate documentation and evidence required for internal audits and compliance activities.

About you:

You are a highly organised and proactive administrator who enjoys coordinating activities, managing competing priorities and building positive relationships with a wide range of stakeholders. You take pride in delivering accurate, timely work and understand the importance of strong communication and attention to detail.

You thrive in a customer-focused environment and are comfortable coordinating maintenance requests, managing work orders, liaising with contractors, maintaining records and supporting operational projects. Most importantly, you are a collaborative team player who enjoys contributing to a positive and supportive team culture.

Experience in facilities management, maintenance coordination, property, administration, customer service, local government or a similar operational environment will be highly regarded.

To be successful, you will have:

Current Driver's Licence and a current National Police Clearance.
Previous experience in an administration, coordination, customer service or operational support role.
Strong organisational skills with the ability to manage multiple priorities and deadlines.
Well-developed written and verbal communication skills.
Strong stakeholder engagement and customer service skills.
Proficiency in Microsoft Office applications and confidence using computer-based systems.
Strong attention to detail and a commitment to maintaining accurate records and documentation.
The ability to work independently while contributing positively to a team environment.
A proactive approach to problem solving and following up outstanding actions.
Experience using maintenance, facilities, property management or work order systems would be advantageous.
Experience coordinating contractors, suppliers or service providers would be highly regarded.

Working with us

At Southern Cross Care WA, our people are at the heart of everything we do. We are committed to creating an environment where employees feel valued, supported and empowered to make a meaningful difference in the lives of others.

When you join us, you'll become part of a purpose-driven organisation that helps people live extraordinary lives, connected to communities. In return, we'll support your growth, wellbeing and career through a range of benefits including:

Not-for-profit salary packaging options of up to $15,900 for general living expenses and $2,650 for entertainment benefits
Corporate Health Insurance discount
Free employee assistance program
A diverse range of services which allows professional development and growth
Paid Parental Leave
Annual leave starting at 4 weeks for full time employees
Carers/personal leave
Service Awards for long standing employees
Flexible working environment

How to apply

To express your interest, please apply with an up-to-date resume. A cover letter outlining your experience / suitability is preferred.

Kindly note, if your application progresses to an interview, we’ll be asking for:

Evidence of relevant vaccinations
A completed pre-employment health declaration
Proof of working rights in Australia

Southern Cross Care WA is an equal opportunity employer committed to diversity and inclusion. We also acknowledge the Traditional Owners of the lands on which we work.

For more information on the services, we provide visit: scrosswa.org.au

About us

Established over 50 years ago, Southern Cross Care WA is a purpose-driven, not-for-profit organisation contributing to social, health and economic development in WA. We do this by enabling the delivery of integrated services in our community for the increasingly complex health, care and accommodation needs of our aging population and those living with mental illness.

Our dedicated and passionate team of around 1000 employees and 130 volunteers, deliver care and services to over 3000 West Australians across our residential, retirement village, mental health, community housing and home care portfolio.

Our promise to our clients, residents and each other is to enable extraordinary because we;

Listen, Act, Do not give up, Work as one.

Southern Cross Housing Ltd. are part of the Southern Cross Care WA Inc. Group.

Quick Apply

Refine Your Search

program administrator jobs in western australia

Project and Team Administrator

IS&T Systems Administrator

Administrator

Recruitment Administrator

Office Manager

Operations Administrator

General Administrator

Service Administrator

Service Administrator

Site Administrator

Contracts Administrators

Administrator - Service Operations

Service Administrator

HSE Administrator | Mon to Fri 38 hours | Balcatta Support Centre

Housing Administrator

Administrator - HSEQ & Training

Site Administrator & Document Controller

Site Administrator - 2:1 - WA

Field Supervisor

EPCM Coordinator

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