In-Demand Assistant / team coordinator Jobs in West End, Qld

Administration Assistant / Personal Assistant to the Director
Neurodiverse Playhouse —Spring Hill QLD
- From $35 an hour
- Part-time
- Administrative experience
- Experience working with children
- In-person
- Health insurance
Quick Apply
8h
OSHC Educator | Holland Park
Helping Hands —Holland Park QLD
- $27 - $38 an hour
- Part-time
- Experience working with children
- Leadership
- Communication skills
- Paid training
- Health insurance
Quick Apply
3d
OSHC Casual Educator | Stafford
Helping Hands —Stafford QLD
- $33 - $47 an hour
- Part-time
- Experience working with children
- Leadership
- Communication skills
- Paid training
- Health insurance
Quick Apply
9d
Family Law Administration Assistant
Barry Nilsson —Brisbane QLD
- Office
- Administrative experience
- Communication skills
21h
Return to Work and Operations Administrative Coordinator
SUNNY QUEEN PTY LIMITED —Carole Park QLD
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Information & Support Services Officer (V26/10106)
Blue Mountains City Council —Springwood QLD
- SharePoint
- Communication skills
8d
Part-Time Catering Assistant
Cater Care Australia / Cater Care Services —Eight Mile Plains QLD
- Part-time
- Customer service
- Kitchen
Quick Apply
Facilities Coordinator
JLL —Brisbane QLD
- Customer service
- Microsoft Office
- Front desk
- Health insurance
- Parental leave
9d
Operations Manager
JLL —Brisbane QLD
- Microsoft Word
- Hospitality
- Microsoft Excel
- Health insurance
- Parental leave
11d
Category Assistant
DuluxGroup —Acacia Ridge QLD
- Full-time
- Microsoft Excel
- Management
- Merchandising
- Parental leave
- Employee assistance program
Operations Manager
DAD-Jones Lang LaSalle (QLD) Pty Ltd —Brisbane QLD
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Health insurance
- Parental leave
Quick Apply
11d
OSHC Casual Educator | Ormiston
Junior Adventures Group —Ormiston QLD
- $33 - $47 an hour
- Morning shift
- Experience working with children
- Leadership
- Communication skills
- Paid training
- Health insurance
Quick Apply
OSHC Casual Educator l Cedar Creek
Junior Adventures Group —Cedar Creek QLD
- $33 - $47 an hour
- Part-time
- Experience working with children
- Leadership
- Communication skills
- Paid training
- Health insurance
Quick Apply
dentist
Brisbane Smiles —Toowong QLD
- Full-time
- Laboratory
Senior Occupational Therapist
Your Family OT —Bowen Hills QLD
- $90,000 - $110,000 a year
- Full-time
- Hybrid work
- Clinic
- Bachelor's degree
- Leadership
Quick Apply
OSHC Casual Educator | Pallara Junior
Helping Hands —Pallara QLD
- $33 - $47 an hour
- Part-time
- Experience working with children
- Leadership
- Communication skills
- Paid training
- Health insurance
Quick Apply
10d
Speech Pathologist
Mater Group —South Brisbane QLD
- $42.09 - $61.86 an hour
- Part-time
- Master's degree
- Experience working with children
- Bachelor's degree
- Health insurance
- Employee assistance program
4d

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Based on your search for assistant / team coordinator

Administration Assistant / Personal Assistant to the Director
Neurodiverse Playhouse —Spring Hill QLD
Neurodiverse Playhouse is a multidisciplinary allied health and wellbeing service supporting neurodivergent children, adolescents and their families.
From $35 an hour
Quick Apply
8h
OSHC Coordinator | Chapel Hill
Helping Hands —Chapel Hill QLD
Health, Wellbeing & Lifestyle Benefits: Access discounted gym & wellbeing memberships, health insurance and retail savings, helping your money go further.
Up to $47.70 an hour
Quick Apply

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Administration Assistant / Personal Assistant to the Director

Neurodiverse Playhouse
Spring Hill QLD

Quick Apply

Job Details

Part-time | Full-time
From $35 an hour
8 hours ago

Benefits

Health insurance

Qualifications

Intake
Administrative experience
Experience working with children

Full Job Description

Administration Assistant / Personal Assistant to the Director

Neurodiverse Playhouse – Brisbane, QLD
Part-Time / Full-Time | Allied Health Administration

Neurodiverse Playhouse is looking for an experienced, organised and proactive Administration Assistant / Personal Assistant to join our growing allied health team.

This is more than a traditional reception role.

You will be the first point of contact for our families, referrers and external providers, while also working closely with our Founder and Clinical Director to provide day-to-day administrative and personal assistant support.

We are looking for someone who enjoys being organised, takes ownership of their work and can see what needs to be done and follow it through to completion.

About Neurodiverse Playhouse

Neurodiverse Playhouse is a multidisciplinary allied health and wellbeing service supporting neurodivergent children, adolescents and their families.

We provide a welcoming, neuroaffirming and child-led environment and work closely with families, healthcare professionals, schools and other providers.

Our team is growing, and we are looking for someone who can become an important part of keeping the organisation running smoothly behind the scenes.

About the Role

As our Administration Assistant / Personal Assistant, you will help manage the day-to-day administration of the practice while providing direct support to the Director.

Your responsibilities will include:

Being the first point of contact for telephone, email and client enquiries
Welcoming and assisting families
Managing new client enquiries and intake processes
Booking and managing appointments
Managing shared inboxes and correspondence
Following up intake forms, service agreements, financial consent and funding information
Maintaining accurate client records
Processing invoices, payments and receipts
Managing and following up outstanding accounts
Liaising with NDIS plan managers, support coordinators and families
Assisting with Medicare and private health insurance claiming
Communicating fees, funding and administrative requirements clearly to families
Liaising with GPs, specialists, schools and other healthcare providers
Preparing letters, forms, correspondence and documentation
Supporting clinicians with administrative requirements
Assisting with staff onboarding and general practice administration
Managing and prioritising correspondence for the Director
Assisting with the Director's diary, meetings, appointments and reminders
Following up tasks and actions on behalf of the Director
Helping coordinate meetings, events and business activities
Identifying administrative issues and helping resolve them before they become bigger problems

A key part of this position is taking ownership of administrative matters and following them through to completion, rather than simply passing tasks on to someone else.

NDIS, Medicare & Private Health Knowledge

Because of the nature of our services, you will need a good working understanding of healthcare and disability funding.

You should have experience with, or a strong understanding of:

NDIS self-managed and plan-managed participants
NDIS service agreements and invoicing
Working with plan managers and support coordinators
Medicare allied health claiming and referrals
Chronic Condition Management arrangements
Private health insurance claiming and rebates
Private-pay allied health services
Financial consent and client billing
Following up rejected or unpaid claims and invoices

Previous experience in an allied health, medical, disability or NDIS administration role is strongly preferred.

About You

You may be the right person for us if you are someone who:

Is exceptionally organised and reliable
Has excellent attention to detail
Is warm, approachable and confident speaking with families
Communicates professionally by telephone and email
Enjoys administration and keeping things organised
Takes initiative and doesn't need to be continually reminded about tasks
Is comfortable following up outstanding information
Can manage multiple priorities
Is confident problem-solving
Understands the importance of following policies and procedures
Knows when to resolve something independently and when it needs to be escalated
Is comfortable working closely with a busy Director
Can maintain confidentiality and professional boundaries
Takes pride in getting things right

Experience with Cliniko or similar practice-management software would be highly regarded.

What Success Looks Like

We want someone who can become a trusted and dependable part of our team.

Families should receive warm, timely and accurate communication.

Our clinicians should have the administrative information they need.

Funding, service agreements, invoices and claims should be followed up and managed accurately.

Outstanding tasks shouldn't disappear into an inbox.

Most importantly, the successful applicant will help ensure the Director can focus on clinical leadership, staff and growing the organisation, rather than routinely having to step back into day-to-day administration.

Why Join Neurodiverse Playhouse?

You will be joining a growing multidisciplinary organisation that is passionate about providing a different kind of allied health experience for neurodivergent children and their families.

This is an opportunity to take ownership of an important role and work closely with the Founder and Clinical Director as the organisation continues to grow.

We value people who are kind, capable, accountable and willing to take initiative.

If you love organisation, enjoy helping people and get genuine satisfaction from making a busy workplace run smoothly, we would love to hear from you.

How to Apply

Please submit your resume together with a short cover letter telling us:

Why this role interests you
Your previous administration or personal assistant experience
Your experience working within allied health, healthcare or disability services
Your experience with NDIS, Medicare and private health insurance
Your availability

We look forward to hearing from you.

Pay: From $35.00 per hour

Expected hours: 16.0 – 38.0 per week

Work Location: In person

Quick Apply

Refine Your Search

assistant / team coordinator jobs in west end, qld

Administration Assistant / Personal Assistant to the Director

OSHC Educator | Holland Park

OSHC Casual Educator | Stafford

Family Law Administration Assistant

Return to Work and Operations Administrative Coordinator

Information & Support Services Officer (V26/10106)

Part-Time Catering Assistant

Facilities Coordinator

Operations Manager

Category Assistant

Operations Manager

OSHC Casual Educator | Ormiston

OSHC Casual Educator l Cedar Creek

dentist

Senior Occupational Therapist

OSHC Casual Educator | Pallara Junior

Speech Pathologist

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