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Lead Document Controller

Fortescue -
Perth WA

Apply Now

Job Details

5 days ago

Qualifications

Engineering
Diploma
Document management
Document management systems
Leadership
Communication skills

Full Job Description

Country/Region: AU

State: WA

City: Perth

Job ID: 18071

Lead Document Controller

About Us

Fortescue is both a proud West Australian company and a global green solutions business. We are recognised for our culture, innovation and industry-leading development of infrastructure, mining assets and green energy initiatives.

Our Opportunity

Work Location: Perth Office – Fortescue’s Perth office is located on the traditional lands of the Whadjuk Noongar people

Roster: Monday to Friday

12-month secondment

We are seeking an experienced Lead Document Controller to provide functional leadership and oversight of Fortescue’s Document Control capability across projects, operations, site teams and the corporate office.

As part of the Information Management & Systems Centre of Excellence, you will lead the development and continuous improvement of document control standards, systems and governance practices, ensuring the accuracy, traceability and lifecycle integrity of controlled information. You will also act as the functional owner and subject matter lead for key Document Control systems, supporting seamless information flow across engineering, project delivery, operations and corporate stakeholders.

Key Responsibilities

Lead, coach and mentor Document Control personnel across project and corporate environments, including performance, capability development and resource planning
Develop, maintain and continuously improve Document Control standards, procedures and the Document Management Plan
Lead implementation of Document Control governance frameworks aligned with Fortescue’s One Information Management Framework and relevant ISO standards
Act as functional system steward for Document Control platforms including PIMS, ProjectWise and AIMES, ensuring effective integration and interoperability
Oversee document management systems, workflows, metadata governance, automation and lifecycle reporting
Ensure consistent document numbering, revision control, metadata tagging, transmittal and controlled information exchange processes
Coordinate document control readiness for project stage gates, digital handover, statutory requirements, archival integrity and records retention
Conduct audits, monitor compliance, manage Document Control risks and resolve process deviations and improvement opportunities
Build strong relationships across Engineering, Project Delivery, Operations, Site Teams and Corporate functions, and act as the key Document Control interface with EPCs, consultants and service providers
Provide subject matter advice, training and reporting on document management requirements, system performance, risks and Document Control capability.

Qualifications and Experience

7+ years’ experience in document control or information management within large-scale capital project environments
Demonstrated experience leading Document Control teams across complex, multidisciplinary project environments
Strong practical experience with EDMS platforms such as PIMS, ProjectWise, AIMES, Aconex or equivalent
Proven ability to develop, standardise and optimise Document Control processes, workflows and governance practices
Experience developing and implementing document management procedures, numbering systems and training materials
Strong understanding of project delivery frameworks, information lifecycle management and digital handover processes
High attention to detail with the ability to accurately manage large volumes of documentation and metadata
Strong stakeholder management and communication skills, with the ability to engage across engineering, project, operational and senior leadership groups
Degree or Diploma in Information Management, Engineering or a related discipline, or equivalent relevant experience
ISO 19650 or ISO 15489 training/certification is desirable, with experience in resources, green energy or infrastructure project environments preferred.

Our Commitment

Fortescue is deeply committed to providing a safe culture that builds respect, fosters inclusiveness, and values diversity. We celebrate individual strengths and team members from all backgrounds are encouraged to bring their whole selves to work. Our global workforce drives and promotes an inclusive culture, both within our organisation and throughout the communities we interact with across the world. Diverse backgrounds include First Nations Peoples, people with differing abilities, LGBTIQ+ community, gender, neurodiverse, cultural diversity, all age groups, and those with an intersectional or multiple diverse characteristics. We encourage candidates from all backgrounds to apply.

https://fortescue.com/careers

Internal Candidates / Current Contractors please apply via Success Factors Careers Portal. For further information on how to apply please visit the Fortescue Hub.

Fortescue reserves the right to close applications early should a suitable pool of candidates be identified. Fortescue will never contact you to ask for payment of any kind, whether directly or through a third party.

Apply Now

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