Exciting opportunity for an experienced Executive Assistant to provide strategic administrative & executive support within a national organisation.
The Australian College of Rural and Remote Medicine (ACRRM) is a member-based organisation that strives to set, maintain and promote high quality professional standards for rural and remote medicine. This helps ensure rural and remote communities have access to safe, accessible and high-quality healthcare.
We are seeking a highly professional and proactive Executive Assistant to provide confidential administrative, secretarial and operational support to the General Manager Member Services, executive staff and committees. This pivotal role supports organisational efficiency and effectiveness through expert coordination, stakeholder engagement and executive support, while contributing to ACRRM's positive and collaborative culture.
This role would suit an experienced Executive Assistant who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and enjoys building strong relationships with a diverse range of internal and external stakeholders.
Your duties will include:
Providing comprehensive executive support including diary management, travel coordination, meeting preparation and administrative assistance.
Managing executive communications and acting as a key liaison between internal and external stakeholders.
Coordinating and supporting councils, committees and working groups, including meeting logistics, agenda preparation, minute-taking and action tracking.
Preparing reports, briefing papers, presentations and other documentation to support informed decision-making.
Managing expenditure reconciliations, corporate card administration and related processes.
Supporting member and customer service activities through professional and timely responses to enquiries.
Maintaining accurate records and document management systems.
Providing leadership and coordination of minor projects as required.
Supporting broader administrative functions across the organisation, including reception overflow and backfilling Executive Assistant duties when required.
Qualifications and competencies:
Qualifications in business administration, project management or a related discipline.
Extensive experience providing senior executive support (minimum 5 years).
Demonstrated experience supporting boards, committees or governance groups (minimum 3 years).
Proven ability to work effectively within highly confidential environments and exercise sound judgement.
Advanced organisational and time management skills, with the ability to manage multiple priorities and competing deadlines.
Highly developed Microsoft Office and collaboration platform skills, including Word, Excel, PowerPoint, SharePoint, Teams and Zoom.
Experience with customer relationship management systems, preferably Aptify.
Exceptional written and verbal communication skills and strong stakeholder management capabilities.
Knowledge of the health sector and/or an understanding of rural, remote and First Nations communities will be highly regarded.
To be successful in this role the following professional behaviours are required:
Exceptional discretion, integrity and commitment to confidentiality.
Strong organisational skills and attention to detail.
Initiative, accountability and a proactive approach to problem-solving.
Ability to remain calm, flexible and professional under pressure.
Strong interpersonal skills with the ability to build productive relationships at all levels.
Commitment to delivering exceptional customer service.
Collaborative approach and willingness to contribute across teams.
Sound judgement, tact and diplomacy when dealing with sensitive matters.
Positive attitude and commitment to continuous improvement.
Ability to work independently while contributing to a high-performing team environment.
This is an opportunity for a professional, friendly, articulate, solutions focused and collaborative individual to work in a dynamic and motivated team.
As part of living our values, we are visionary, courageous, experts and inclusive. We respect, inspire and support each other and we believe in an inclusive workplace reflective of the communities in which we live and serve. The College recognises the benefits of a diverse workforce and is committed to fostering an inclusive workplace. People living with a disability, those from a culturally diverse background and First Nations people are encouraged to apply for advertised positions. Where appropriate, reasonable workplace accommodations will be provided to ensure equal opportunities for all.
For further information and access to the position description and recruitment timeline visit the ACRRM website or contact ACRRM General Manager - Member Services, Michelle Cooper at
[email protected].
To apply for this position please submit a cover letter and resume by using the 'Apply' button below. Applications will close on 12 August 2026.
Requirements
Job Details
Location :
Brisbane Head Office
Work Type :
FullTime
Salary :
Currency :
Post Date :
29-07-2026
Close Date :
12-08-2026
Reference :
196
