In-Demand Administration coordinator facilities Jobs in Parramatta, Nsw

Service Coordinator & Administration Assistant (HVAC)
HVAC/R Services —North Rocks NSW
- $60,808.72 - $85,589.00 a year
- Full-time
- Office
- Microsoft Office
- Administrative experience
- On-the-job training
Quick Apply
Project Coordinator
NSW Police Force —Parramatta NSW
- $116,981 - $129,492 a year
- Full-time
3h
Human Resources Coordinator
Silverchain —Bella Vista NSW
- Up to $18,500 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Human resources
Quick Apply
1d
First Class Travel Consultants Top Travel Sales Consultants? First-Class Clients, First-Class Rewards
Firstclass.com.au —Parramatta NSW
- $100,000 - $150,000 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Onsite Assistant Facility Manager
Reserve Bank of Australia —Baulkham Hills NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d
Business Administrator
Bupa —North Rocks NSW
- Full-time
- Microsoft Office
- Administrative experience
- No degree
Executive Assistant & Office Coordinator
Compass Education —Sydney NSW
- Part-time
- Office
- Administrative experience
- In-person
- Parental leave
- Employee assistance program
Quick Apply
Project Officer
City of Ryde —Ryde NSW
- $106,756.18 - $118,617.98 a year
- Hybrid work
- Microsoft Office
- Organisational skills
- Civil Engineering
- Work from home
- Parental leave
11d
Operations Coordinator
RWDI —Sydney NSW
- $77,600 - $97,000 a year
- Full-time
- Management
- Customer service
- Microsoft Office
10d
Service Delivery Coordinator
Downer Group —North Ryde NSW
- Weekend availability
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Work from home
Facilities Coordinator - Soft Services
Cushman & Wakefield —St Leonards NSW
- Full-time
- Customer service
- Office
- Microsoft Office
Quick Apply
8d
Office Support Coordinator
Thinktank —North Sydney NSW
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
Quick Apply
2d
Workplace Coordinator
Avant —Sydney NSW
- Full-time
- Microsoft Access
- Management
- Organisational skills
Network Coordinator
Bega Cheese —Chullora NSW
- Full-time
- CRM software
- Management
- Customer service
Office Coordinator
IIQAF —Sydney NSW
- $82,000 - $85,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's degree
Quick Apply
Design Coordinator
King Living —Turrella NSW
- Full-time
- Management
- Microsoft Office
- Manufacturing
Quick Apply
6d
Senior Administration Coordinator
Nepean Blue Mountains Local Health District —Sydney NSW
- $37.27 - $38.44 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
4d
Production Coordinator
Flying Bark Productions —Alexandria NSW
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Administrative experience
- Health insurance
- Work from home
Quick Apply
Teacher Support and Wellbeing Coordinator
Warrah —Dural NSW
- Full-time
- Experience working with children
- First Aid Certification
- Leadership
- Employee assistance program
Quick Apply
Luxury Cruise Team Manager
Firstclass.com.au —Parramatta NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program

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Service Coordinator & Administration Assistant (HVAC)

HVAC/R Services
North Rocks NSW

Quick Apply

Job Details

Full-time
$60,808.72 - $85,589.00 a year

Benefits

On-the-job training
On-site parking

Qualifications

Microsoft Office
Administrative experience
Data entry
Computer skills
Construction experience
Communication skills
Office experience

Full Job Description

Join Our Growing Air Conditioning Team Based in North Rocks!

HVAC/R Services is a growing commercial air conditioning and refrigeration company servicing clients across Sydney and surrounding areas. We pride ourselves on delivering reliable, high-quality service and building long-term relationships with our customers.

We're looking for an organised, proactive and friendly Service Coordinator & Administration Assistant to become an integral part of our team. This is a varied role where no two days are the same. You'll be the central point of communication between our customers, technicians and office team, helping to keep our operations running smoothly.

If you're someone who enjoys multitasking, takes pride in being organised and loves working in a supportive team environment, we'd love to hear from you.

About the Role

As our Service Coordinator & Administration Assistant, you'll provide administrative and customer service support across the business while assisting with the coordination of our field technicians.

Your responsibilities will include:

Service Administration

Raise work orders within our service management system.
Allocate job numbers and ensure job information is complete.
Upload service reports, photographs and compliance documentation.
Close completed jobs following review.
Assist with preparing daily invoices.

Customer Service

Answer incoming phone calls and emails professionally.
Schedule service calls, maintenance visits and inspections.
Keep customers informed of technician arrival times and job progress.
Escalate urgent customer issues where required.
Follow up customers for missing information and documentation.

Technician Support

Receive and monitor technician timesheets.
Follow up outstanding service reports.
Assist technicians with administrative requests.
Prepare job packs and site documentation.
Update technician schedules when required.

Administration & Data Entry

Enter purchase orders and supplier information.
Maintain customer records and equipment asset registers.
File electronic documents accurately.
Maintain compliance records, licences and certifications.

Purchasing Support

Order office supplies.
Assist with ordering common HVAC parts and materials.
Track supplier deliveries.
Match delivery dockets to purchase orders.

Compliance Administration

Prepare SWMS, site inductions and client documentation.
Ensure company licences, insurances and certifications remain current.
Maintain contractor records.
Upload documentation to customer portals.

Financial Administration

Assist with customer invoicing.
Enter supplier invoices.
Follow up outstanding paperwork prior to invoicing.
Assist with debtor reminders under supervision.

General Office Duties

Reception and front office duties.
Mail and courier management.
Meeting room preparation.
Maintain a tidy and organised office.
Assist with company events and team activities.

About You

We're looking for someone who is:

Highly organised with excellent attention to detail.
Friendly, professional and customer focused.
Able to prioritise tasks in a busy environment.
Confident communicating with customers, technicians and suppliers.
A strong problem solver with a positive attitude.
Reliable, motivated and willing to learn.
Comfortable using Microsoft Office and learning new software systems.
Able to work both independently and as part of a team.

Ideally you'll have:

Previous administration, service coordination or office support experience.
Strong data entry and computer skills.
Excellent written and verbal communication skills.
Experience in a trades, construction, facilities management or HVAC business (highly regarded but not essential).

What We Offer

Stable full-time employment.
Supportive and friendly team environment.
Modern office based in North Rocks.
On-the-job training and ongoing development.
Opportunity to grow your career as the business continues to expand.
A varied role where every day is different.
Free on-site parking.

Apply Now

If you're an organised administrator who enjoys helping customers and keeping a busy office running efficiently, we'd love to hear from you.

Please submit your resume together with a brief cover letter outlining why you'd be a great fit for the role.

Only shortlisted applicants will be contacted.

Job Type: Full-time

Pay: $60,808.72 – $85,589.00 per year

Application Question(s):

Do you have administration experience within the trades and construction industry?

Experience:

Administration: 2 years (Required)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

administration coordinator facilities jobs in parramatta, nsw

Service Coordinator & Administration Assistant (HVAC)

Project Coordinator

Human Resources Coordinator

First Class Travel Consultants Top Travel Sales Consultants? First-Class Clients, First-Class Rewards

Onsite Assistant Facility Manager

Business Administrator

Executive Assistant & Office Coordinator

Project Officer

Operations Coordinator

Service Delivery Coordinator

Facilities Coordinator - Soft Services

Office Support Coordinator

Workplace Coordinator

Network Coordinator

Office Coordinator

Design Coordinator

Senior Administration Coordinator

Production Coordinator

Teacher Support and Wellbeing Coordinator

Luxury Cruise Team Manager

I want to receive the latest job alert for administration coordinator facilities in parramatta, nsw

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