Administrator
Niddrie VIC | Full-time | Permanent
About Casello
Casello is a Melbourne-based commercial construction company specialising in carpentry, facade cladding, and facade re-cladding across Victoria and South Australia. We work as head contractor on major projects and pride ourselves on delivering quality work, meeting our social procurement commitments, and building a team that takes ownership. We're a close-knit office and we move fast — if you like variety, accountability, and getting things done, you'll fit right in.
The Role
This is a varied administration role supporting four key areas: social procurement reporting, employee onboarding and compliance, accounts payable, and general office administration. You'll work closely with our Head of HSQ & ESG and the broader team to keep reporting trackers current, get new site staff set up and compliant from day one, and make sure invoices move through the approval process without delays. No two days look the same — staying organised and following through are non-negotiable.
What You'll Be Doing
Social Procurement Reporting
– Track what social reports are due and outstanding across each contract; chase missing evidence from subcontractors and project teams
– Prepare and submit subcontractor social reports; quality-check before sending and ensure all deadlines are met
– Keep the social target forecast updated for each head contractor and project; flag forecast changes and risks early
– Audit past reports for completeness and accuracy; follow up gaps and confirm where targets have been exceeded
– Respond to head contractor requests about social targets, reporting, and tender requirements
– Pull tracker data and supporting evidence to assist with tender responses
Employee Onboarding & Compliance
– Onboard new site-based employees — prepare HR files, book site inductions, and ensure all project requirements are in place (RIW, police checks, WWCC, tickets, medicals)
– Set up and maintain employee access across site platforms including RIW, Hammertech, Damstra, Simpel, and others
– Track expiring tickets and licences; coordinate renewals before they lapse
– Maintain accurate HR files and conduct audits to keep documentation current
– Manage PPE stock and allocations; maintain asset lists; coordinate site staff training and process training invoices
Procurement & Accounts Payable
– Send invoices to leading hands for approval; follow up outstanding approvals and check details before processing
– Cost code invoices; raise discrepancies with the supervisor early
– File approvals and supporting paperwork; keep folders organised for leading hands
General
– Reception relief — answer calls and greet visitors as required
– Ad hoc administrative support across the business
What We're Looking For
You need to have
– Strong attention to detail — you catch errors before they become problems
– Experience in compliance reporting, data tracking, or deadline-driven admin work
– HR administration or site onboarding experience, ideally in construction or trades
– Confidence chasing people for information and following up until it's resolved
– Clear written communication for reports, updates, and contractor correspondence
– Solid Excel skills for maintaining trackers and producing summaries
– Invoice processing experience — cost coding, checking details, approval workflows
Nice to have
– Background in social procurement, ESG reporting, or sustainability compliance
– Experience with site compliance platforms (RIW, Hammertech, Damstra, Simpel)
– Familiarity with head contractor reporting portals or tender processes
– Construction or infrastructure industry experience
Why Casello
– Stable, growing business with a strong project pipeline
– Friendly, no-nonsense office culture — we get things done without the politics
– Variety — you'll work across multiple functions and never be bored
– Niddrie location with easy parking
Pay: $60,000.00 – $65,000.00 per year
Work Location: In person
