In-Demand Administration coordinator facilities Jobs in Parramatta, Nsw

Facilities Specialist
City FM Australia —Kemps Creek NSW
- Full-time
- Management
- Maintenance
- Administrative experience
Quick Apply
3d
Facilities Coordinator
Cushman & Wakefield —Sydney NSW
- Full-time
- Maintenance
- Administrative experience
Quick Apply
6d
Studio Coordinator
COX Architecture —The Rocks NSW
- $79,500 - $85,000 a year
- Full-time
- Microsoft Office
- Finance
- First Aid Certification
- Parental leave
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1d
Jr. Facilities Coordinator (Part-time)
Ivanti —Sydney NSW
- Part-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
Quick Apply
Facilities Coordinator (Hard Services)
CBRE —Sydney NSW
- Full-time
- Hospitality
- Customer service
- Maintenance
Administration Assistant - Part-time - Remote
Healthproof —North Sydney NSW
- $55,000 - $60,000 a year
- Full-time
- Remote
- English
- Administrative experience
- Communication skills
- Work from home
- Referral program
Quick Apply
8d
OSHC Assistant Coordinator - Asquith
Catholic Care DBB —Asquith NSW
- $750 a month
- Part-time
- CPR Certification
- First Aid Certification
- Annual leave
- Employee assistance program
Quick Apply
Facilities Coordinator / Handyperson
Rev. Bill Crews Foundation —Ashfield NSW
- $75,000 - $80,000 a year
- Weekend availability
- Maintenance
- Communication skills
- Time management
- Employee assistance program
Quick Apply
Workplace Coordinator
Avant —Sydney NSW
- Full-time
- Microsoft Access
- Management
- Organisational skills
1d
Executive Assistant & Office Coordinator
Compass Education —Sydney NSW
- Part-time
- Office
- Administrative experience
- In-person
- Parental leave
- Employee assistance program
Quick Apply
Service Delivery Coordinator
Downer Group —North Ryde NSW
- Weekend availability
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Work from home
10d
Facilities Support
Rev. Bill Crews Foundation —Ashfield NSW
- $75,000 - $80,000 a year
- Weekend availability
- Carpentry
- Maintenance
- Power tools
- Employee assistance program
Quick Apply
4d
Asset & Planned Maintenance Coordinator
BGIS —Berkshire Park NSW
- Full-time
- Microsoft Excel
- Microsoft Office
- Organisational skills
- Health insurance
- Employee assistance program
Office Coordinator
CIP Constructions —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
8d
Venue & Facilities Coordinator (Part-Time)
Qtopia Sydney —Darlinghurst NSW
- $35 - $45 an hour
- Part-time
- Customer service
- Microsoft Office
- First Aid Certification
- Employee discount
- Free food
Quick Apply
12d
National Service Support Coordinator
Equans —Sydney NSW
- Microsoft Office
- Administrative experience
- Organisational skills
11d
Customer Service and Data Coordinator
EACH —Bankstown NSW
- From $36.78 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Employee assistance program
Quick Apply
4d
HR Coordinator
Shift —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Office
- Recruiting
- AI
- Parental leave
Operations Coordinator
Wyanga Aboriginal Aged Care —Redfern NSW
- Full-time
- Communication skills
Quick Apply
Office Coordinator
IIQAF —Sydney NSW
- $82,000 - $85,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's degree
Quick Apply

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administration coordinator facilities jobs near parramatta, nsw

Facilities Specialist

City FM Australia -
Kemps Creek NSW

Quick Apply

Job Details

Permanent | Full-time
3 days ago

Qualifications

Asset management
Management
Logistics
Maintenance
Administrative experience
Organisational skills
Manufacturing
Communication skills

Full Job Description

Who are we?
City FM Australia (City) provides world-leading facilities management and engineering solutions that ensure safe, successful, and sustainable outcomes for our partners, on time and on budget.
Operating across some of Australia’s most complex and high-demand environments, we combine operational excellence with strong commercial outcomes—underpinned by a people-first, safety-led culture. We are committed to supporting our team and ensuring safe & reliable services to our partner – Coles.

The Opportunity:
We are seeking a highly organised and proactive Facilities Specialist to support the delivery of facilities management services at a flagship Distribution Centre. This role will work across Kemps Creek and Eastern Creek Distribution Centres, NSW.
Working closely with the Facilities Manager and a team of technicians, contractors and key stakeholders, you will play a critical role in coordinating planned and reactive maintenance activities, supporting capital works, managing service providers and ensuring the site operates safely, efficiently and in line with contractual commitments.
This is a dynamic role suited to a facilities, maintenance or operations professional who thrives in a fast-paced environment and enjoys balancing planning, coordination, stakeholder engagement and problem-solving. You will have the opportunity to contribute to the performance of a highly automated site while driving service excellence, compliance and continuous improvement.

Key Responsibilities:

Maintenance Coordination – Plan, schedule and coordinate preventative and reactive maintenance activities to support uninterrupted site operations
Contractor & Service Provider Management – Coordinate vendors and contractors, ensuring works are delivered safely, on time and to required standards
Facilities Operations – Support the delivery of facility services including maintenance, cleaning, security, waste, utilities and associated site services
Stakeholder Engagement – Build strong relationships with operational teams, contractors, technicians and partner representatives
Asset & Project Support – Assist with asset management activities, capital works coordination and site improvement initiatives
Safety & Compliance – Support WHS compliance, contractor management processes, risk assessments and site safety initiatives
Financial & Procurement Administration – Raise purchase orders, reconcile works, support budget management and monitor expenditure
Reporting & Continuous Improvement – Maintain accurate records, utilise management systems and identify opportunities to improve operational performance

Experience & Expertise:
Essential

Previous experience in Facilities Management, Maintenance Coordination or a similar operational role
Strong planning, scheduling and administrative capabilities
Experience coordinating contractors and multiple service providers
Strong organisational skills with excellent attention to detail
Experience using maintenance management systems and business applications
Excellent communication and stakeholder management skills
Ability to manage competing priorities in a fast-paced environment

Desirable

Qualification in Business, Administration, Facilities Management or a Technical discipline
Experience working within distribution centres, logistics, manufacturing or industrial environments
Experience coordinating minor capital works or facility improvement projects
Exposure to asset management and preventative maintenance programs
Experience managing or leading technical or trade-based teams

To be considered for this role you will have / be:

A highly organised and proactive coordinator who can manage multiple priorities simultaneously
A strong communicator with the ability to build relationships across all levels of an organisation
Solutions-focused, with the ability to identify issues and coordinate effective outcomes
Detail-oriented with excellent administration and reporting capabilities
Safety-focused, with a strong commitment to compliance and risk management
Customer-focused and passionate about delivering high-quality service outcomes
Adaptable and resilient in a fast-moving operational environment

What’s on offer

Full-time permanent role within a growing national organisation
Opportunity to work at a flagship automated Distribution Centre
Exposure to large-scale facilities management and asset operations
Career development opportunities within a national FM business
Collaborative team environment with a strong safety culture.

The position requires the successful candidate to conduct a pre-employment medical, national police check and bankruptcy check.
If you would like to be part of a growing Australian Facilities Management business, we would love to hear from you.
Please apply by sending an updated resume and cover letter. Only short-listed candidates will be contacted by phone.
City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member.
City does not accept any unsolicited resume referrals from Recruitment Agencies. Please do not submit any resumes or associated profiles to the City careers portal or to any City team members. City will not pay any placement fees relating to unsolicited resume referrals.

Quick Apply

Refine Your Search

administration coordinator facilities jobs in parramatta, nsw

Facilities Specialist

Facilities Coordinator

Studio Coordinator

Jr. Facilities Coordinator (Part-time)

Facilities Coordinator (Hard Services)

Administration Assistant - Part-time - Remote

OSHC Assistant Coordinator - Asquith

Facilities Coordinator / Handyperson

Workplace Coordinator

Executive Assistant & Office Coordinator

Service Delivery Coordinator

Facilities Support

Asset & Planned Maintenance Coordinator

Office Coordinator

Venue & Facilities Coordinator (Part-Time)

National Service Support Coordinator

Customer Service and Data Coordinator

HR Coordinator

Operations Coordinator

Office Coordinator

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