In-Demand Administration officer private practice Jobs

Administrative and Client Services Officer
Empowered Minds Australia —Truganina VIC
- $65,000 - $75,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Paid training
- Parental leave
Quick Apply
13d
Administration Support Officer
Mater Group —Rockhampton QLD
- $39.79 - $44.25 an hour
- Part-time
- Patient monitoring
- Customer service
- Microsoft Office
- Health insurance
- Employee assistance program
2d
Administration Officer
Connect2Care —Perth WA
- $60,000 - $65,000 a year
- Full-time
- In-person
- Employee assistance program
Quick Apply
Neighbourhood Administration Officer
BlueCare —Mackay QLD
- Part-time
- Management
- Microsoft Office
- Communication skills
- Health insurance
- Parental leave
Administration Booking Officer
Sunnybank Private Hospital —Brisbane QLD
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
7d
Administration Officer
Queensland Government —Rockhampton QLD
- Temporary
- Organisational skills
- Communication skills
- Negotiation
- Parental leave
- Employee assistance program
8d
Mater Administration Talent Community
Mater Group —South Brisbane QLD
- $32.02 - $44.25 an hour
- Customer service
- Microsoft Office
- Administrative experience
- Health insurance
- Employee assistance program
Administration Support Officer
Northline —Sydney NSW
- Full-time
- Microsoft Office
- Data entry
- Communication skills
5d
Administration Officer
Mater Group —South Brisbane QLD
- $32.02 - $37.35 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Health insurance
- Employee assistance program
13d
Information Officer - Development Services
City of Albany —Albany WA
- $72,448.54 - $91,700.48 a year
- Contract
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Annual leave
13d
Executive Support Officer
Mater Group —Springfield QLD
- $46.96 - $51.73 an hour
- Full-time
- Microsoft Office
- Experience working with children
- Communication skills
- Health insurance
- Employee assistance program
1d
Casual Administration Officer – Mental Health Services (Western Sydney)
Uniting —Katoomba NSW
- $3.00 - $32.22 an hour
- Private practice
- Microsoft Office
- EMR systems
12d
Reception/Administration Officer
Hope Kids OT —Mount Waverley VIC
- $28 - $30 an hour
- Part-time
- Private practice
- Customer service
- Medical office experience
Quick Apply
14d
Patient Services Officer
Mater Group —New Townsville City QLD
- $39.79 - $44.25 an hour
- 8 hour shift
- Administrative experience
- Experience working with children
- Data entry
- Health insurance
- Employee assistance program
Neibourhood Administration Officer
BlueCare —Coolum Beach QLD
- Full-time
- Management
- Microsoft Office
- Communication skills
- Health insurance
- Parental leave
2d
Policy Officer
Department of People, Sport and Culture —Darwin NT
- Temporary
- Research
- Presentation skills
- Communication skills
3d
Patient Support Coordinator - Casual
Nexus Hospitals —Queensland
- No weekends
- Microsoft Office
- Administrative experience
- Organisational skills
- Health insurance
- Employee assistance program
17h
Senior Administration Officer
Queensland Government —Rockhampton QLD
- Microsoft Office
- Leadership
- Parental leave
- Employee assistance program
7d
Manager Library Services
Bathurst Regional Council —Bathurst NSW
- $2,106.45 - $2,213.07 a week
- Full-time
- Management
- Writing skills
- Employee assistance program
Payroll Compliance Officer
UnitingCare —Brisbane QLD
- Full-time
- Hybrid work
- Administrative experience
- Analysis skills
- Communication skills
- Health insurance
- Parental leave

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Administrative and Client Services Officer

Empowered Minds Australia
Truganina VIC

Quick Apply

Job Details

Permanent | Full-time
$65,000 - $75,000 a year
13 days ago

Benefits

Paid training
Employee mentoring program
Parental leave
Employee assistance program
Professional development assistance
Maternity leave
Referral program
Salary packaging
Opportunities for promotion

Qualifications

Customer service
Microsoft Office
Medical scheduling
Administrative experience
Driver Licence
Front desk
Working with Children Check
Communication skills
Time management

Full Job Description

Administrative & Client Services Officer (Full-Time)

Truganina, VIC
Full-Time
$65,000-$75,000 + Super + Professional Development + EAP + Career Progression

About Empowered Minds Australia

Empowered Minds Australia is a growing multidisciplinary allied health practice providing psychology, speech pathology, occupational therapy, behaviour support and early intervention services to children, adults and families.

Our team is passionate about delivering neuroaffirming, trauma-informed and culturally responsive care that empowers people to achieve meaningful outcomes.

As our organisation continues to grow, we’re looking for an organised, proactive and people-focused Administrative & Client Services Officer to become an integral part of our team.

This is more than an administration role. You’ll be the person who helps keep our clinic running smoothly, supports our clinicians to provide exceptional care, and creates a welcoming experience for every client and family who walks through our doors.

About the Role

As the first point of contact for our organisation, you’ll play a key role in ensuring our clinic operates efficiently while providing outstanding service to clients, families, clinicians and external stakeholders.

Key Responsibilities

Welcome clients and visitors to the clinic with professionalism and warmth.
Answer phone calls and respond to email enquiries.
Schedule appointments and manage clinician calendars across multiple disciplines.
Coordinate client onboarding, including service agreements, consent forms and intake documentation.
Maintain accurate client records within our practice management systems.
Support appointment reminders, cancellations, rescheduling and waitlist management.
Assist with Medicare, NDIS, private billing and general administrative tasks.
Support compliance by maintaining accurate documentation and records.
Assist with office administration, supplies and reception presentation.
Provide administrative support to the leadership and clinical teams as required.

About You

We’re looking for someone who is organised, reliable and enjoys creating structure in a busy environment.

You’ll ideally have:

Previous administration or reception experience (healthcare, allied health or NDIS experience highly regarded).
Excellent communication and customer service skills.
Strong organisational and time management abilities.
High attention to detail and accuracy.
Confidence using Microsoft Office, Google Workspace and practice management systems (or the ability to learn quickly).
The ability to manage competing priorities while remaining calm and professional.
A proactive approach with the confidence to take initiative and work independently.

Essential Requirements

Current Working with Children Check
Current NDIS Worker Screening Check (or willingness to obtain)
Current National Police Check
Current Driver’s Licence

What We Offer

At Empowered Minds Australia, we believe investing in our people leads to better outcomes for our clients.

Our team enjoys:

Competitive salary based on experience
Ongoing professional development and paid training opportunities
Access to an Employee Assistance Program (EAP)
A supportive, collaborative and values-driven team culture
Genuine opportunities for career progression
A modern multidisciplinary clinic based in Truganina
A workplace that values wellbeing and work-life balance
The opportunity to make a meaningful difference in the lives of children, adults and families every day

How to Apply

If you’re passionate about delivering exceptional client service and want to grow your career within a supportive and expanding organisation, we’d love to hear from you.

Please submit your:

Resume
Short cover letter outlining why you’d like to join Empowered Minds Australia

Email: [email protected]

Applications will be reviewed as they are received, so we encourage you to apply early.

Diversity & Inclusion

Empowered Minds Australia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where everyone feels respected, valued and supported. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, people with disability and neurodivergent individuals.

Job Types: Full-time, Permanent

Pay: $65,000.00 – $75,000.00 per year

Benefits:

Employee mentoring program
Maternity leave
Professional development assistance
Referral program
Salary packaging

Ability to commute/relocate:

Truganina VIC 3029: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

Tell us briefly what makes you the right fit?

Experience:

administration or client services: 1 year (Preferred)

Licence/Certification:

Working with Children Check (Preferred)

Work Location: In person

Quick Apply

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