In-Demand Front office coordinator Jobs in Victoria

Front Office Reception/Patient Coordinator
Dental Boutique —Melbourne VIC
- Full-time
- Hospitality
- Microsoft Excel
- Customer service
Quick Apply
Direct Care Coordinator
Baptcare —Bundoora VIC
- $18,500 a year
- Full-time
- Hybrid work
- Organisational skills
- In-person
- Office experience
- Work from home
11d
Operations Coordinator, Melbourne, Australia
APAC - Australia —South Melbourne VIC
- Weekend availability
- CPR Certification
- Microsoft Office
- Computer skills
Quick Apply
Administration Coordinator - Ambulatory Cell Therapies
Peter MacCallum Cancer Centre —Parkville VIC
- $66,768.00 - $73,811.92 a year
- Full-time
- Management
- Customer service
- Microsoft Office
- Annual leave
Senior Housekeeping Supervisor
Buller Ski Lifts —Mount Buller VIC
- Full-time
- Customer service
- Cleaning
- Leadership
- Free parking
Talent Acquisition Coordinator
Metro Trains Melbourne —Melbourne VIC
- Full-time
- Management
- Microsoft Office
- Recruiting
23h
Resident Services Coordinator R0198462 Haiku - The Gladstone South Melbourne, Victoria Full time
Greystar —South Melbourne VIC
- Full-time
- Hospitality
- Customer service
- Microsoft Office
1d
Paediatric Physiotherapist
Soaring Health —Craigieburn VIC
- $90,000 - $110,000 a year
- Part-time
- Remote
Administration Co-Ordinator
Aeralife —Northcote VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Employee discount
4d
Facilities Coordinator/Receptionist
JLL —Melbourne VIC
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
Administration & OHS Coordinator
Victorian Government —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Leadership
8d
Facilities Coordinator/Receptionist
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
Quick Apply
Client Services & Reception Team Leader
Ashurst LLP —Melbourne VIC
- Full-time
- Customer service
- Communication skills
- Health insurance
- Gym membership
Trainee Graduate
Freighter Group —Melbourne VIC
- Full-time
- Microsoft Excel
- Microsoft Office
- Education
5d
Customer Service Coordinator
UniLodge Australia Pty Ltd —Wodonga VIC
- Part-time
- Customer service
- Employee assistance program
- Opportunities for advancement
14d
Commercial Operations Project Coordinator
Bellroy —Melbourne VIC
- Full-time
- Merchandising
- In-person
- Communication skills
Commercial Operations Project Coordinator
Bellroy —Collingwood VIC
- Full-time
- Merchandising
- In-person
- Communication skills
Senior Assistance Coordinator
Healix —Melbourne VIC
- Full-time
- Communication skills
- Travel reimbursement
- Health insurance
Quick Apply
3d
Out of School Care Assistant
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Bilingual
- Spanish
- First Aid Certification
7d
Deputy Practice Manager - HC - Practice Support
Advara HeartCare —Balwyn VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
8d

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Front Office Reception/Patient Coordinator

Dental Boutique
Melbourne VIC

Quick Apply

Job Details

Permanent | Full-time

Qualifications

Hospitality
Microsoft Excel
Customer service
Medical scheduling
Recruiting

Full Job Description

Dental Boutique is seeking a warm, professional, and customer-focused Front Office Coordinator to join our new flagship clinic in the heart of Melbourne CBD. This is an exciting opportunity for someone with strong people skills and customer service experience who enjoys creating exceptional client experiences in a premium healthcare environment. The role also offers future growth into a Patient Coordinator position for the right candidate.

About the Role:

You’ll begin as a Front Office Coordinator. The warm, welcoming face of Dental Boutique. From greeting patients to managing appointments and ensuring each visit runs smoothly, you’ll help create a memorable and seamless experience for every client.
But this role goes beyond the front desk.
If you have a natural ability to build trust, communicate with confidence, and help people take the next step, you’ll transition into a Patient Sales Consultant – guiding clients through their smile journey with care and clarity.

What you’ll be doing

Welcome patients with professionalism and warmth
Create a calm, confident environment that puts patients at ease
Manage appointments, patient flow, and front desk operations
Support administrative processes and maintain accurate records
Coordinate daily schedules to ensure smooth clinic operations
Work collaboratively with the clinical team to deliver five-star service

What you’ll be growing into

Lead tailored consultations to support patients through their decision-making journey
Build trust and rapport with clients while presenting treatment options
Manage treatment plans, appointment scheduling, and follow-up communication
Collaborate with clinicians to ensure personalised, high-quality care
Use your natural ability to influence and connect to drive conversions

About you:

You’ll thrive in this role if you:

Have 2+ years’ experience in a customer-facing role
Are naturally warm, engaging, and highly professional
Take pride in delivering a premium, detail-oriented experience
Are organised, efficient, and confident managing multiple tasks
Are tech-savvy and comfortable learning new systems
Bring experience from high-end retail, hospitality, or service environments (highly regarded)

Why Dental Boutique?

Luxury Environment: Work in a beautifully designed, state-of-the-art clinic
Career Growth: Be part of a growing brand that invests in its people
Training & Development: Comprehensive onboarding and ongoing support
Culture: Join a high-performing, supportive team that values excellence

More about us

At Dental Boutique, we don’t just change smiles – we change lives. With over 50,000 smile transformations across Australia and New Zealand, we combine world-class expertise, artistry, and innovation to deliver natural, confidence-boosting results.

We’re proud to be:

Australian Business of the Year, Dental Services of the Year, and Health Services of the Year
A premium, nationally recognised brand driven by excellence and care
A team that lives by our values:
Above and Beyond
- Take initiative and ownership.
- Pay attention to detail.
- Strive for exceptional outcomes in everything you do.
Excel with Passion and Care
- Show kindness and empathy to patients and teammates.
- Bring passion and positivity into your work by loving what you do.
Positivity and Happiness
- Treat patients and colleagues with care and respect.
- Work proactively and independently when needed.
- Contribute positively as a supportive team player.

As part of our standard recruitment process, preferred candidates will be required to undergo a Nationally Coordinated Criminal History Check (Police Check)

Company Overview

Please visit https://dentalboutique.com.au/ for more information

Quick Apply

Refine Your Search

front office coordinator jobs in victoria

Front Office Reception/Patient Coordinator

Direct Care Coordinator

Operations Coordinator, Melbourne, Australia

Administration Coordinator - Ambulatory Cell Therapies

Senior Housekeeping Supervisor

Talent Acquisition Coordinator

Resident Services Coordinator R0198462 Haiku - The Gladstone South Melbourne, Victoria Full time

Paediatric Physiotherapist

Administration Co-Ordinator

Facilities Coordinator/Receptionist

Administration & OHS Coordinator

Facilities Coordinator/Receptionist

Client Services & Reception Team Leader

Trainee Graduate

Customer Service Coordinator

Commercial Operations Project Coordinator

Commercial Operations Project Coordinator

Senior Assistance Coordinator

Out of School Care Assistant

Deputy Practice Manager - HC - Practice Support

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