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HR Coordinator

First Australian Company -
Chatswood NSW

Quick Apply

Job Details

Full-time

Benefits

Employee rewards program
Employee assistance program
Referral program
Opportunities for promotion

Qualifications

Recruiting
HRIS
Workday

Full Job Description

Who We Are

Join a dynamic and supportive team where you’ll play a key role in delivering exceptional service to our valued clients. As a growing global organisation, we offer real opportunities for career progression and development across Operations, IT, Sales, Legal, Finance, and Shared Services in Australia and New Zealand.

We pride ourselves on a flexible and friendly work environment built on collaboration, accountability, and strong team culture. We’re proud to have been awarded the Great Place to Work Certification for the fourth consecutive year. This achievement reflects our people, our progress, and the inclusive culture we continue to shape together.

Your voice matters here, and we’re committed to continuously improving and ensuring this remains a workplace where you can thrive. If you’re looking to grow your career in a professional and empowering environment, we’d love to hear from you.

Job Summary

This role will be responsible for ensuring the smooth operation of the Human Resources department by providing comprehensive support in recruitment, onboarding, compliance and system management. This role is responsible for coordinating the day-to-day HR activities, including managing the HR inbox, preparing and issue contracts (and contract variations), supporting recruitment processes and maintaining accurate employee records. The HR Coordinator serves as a key contact for internal stakeholders and candidates.

System Management

Workday Maintenance
- Manage and update employee information within the System, ensuring data accuracy and integrity across all employee records
- Provide first-level support troubleshooting for system issues
- Manage and own system issues (including raising and managing the tickets with the relevant HRIS Technology team and communicating known issues to impacted employees)
- Input and update data including new hires, internal changes, terminations and more
- Assist in employee training and ongoing support for system usage
- Assist with the generation of reports
Reference Checks
- Administer the reference check process, ensuring timely requests and follow-ups for candidate references
Background Checks
- Administer the background check process, ensuring timely requests and follow-ups
- Adherence to internal and external policies and procedures
- Escalate any discrepancies in the background check with the HR Business Partner

Recruitment Support

First line support for hiring manager queries and act as a point of contact
Ensure all recruitment activities adhere to the internal and external policies and procedures
Manage the administration of recruitment tasks and processes
Manage education of the recruitment process to wider business
Regularly review and suggest ways we can improve on any of the above activities
Maintain accurate records and ensure that all documentation is properly stored in line with internal and external policies and procedures

Learning and Development

Coordinate the annual training calendar, provide first-line support to employees and leaders on learning and development activities, training requirements, and related queries.

Inbox Management

Triage, respond and prioritise HR enquiries within agreed service levels
Address common HR enquiries related to full employee lifecycle and employee engagement
Ensure all communications are organised for easy retrieval and reference in future HR activities and audits
Escalate relevant matters to the HR Business Partner

Contract and Employment Documentation Management

Prepare and issue employment contracts
Prepare employment contract amendments / variation letters
Track employment contract expirations
Prepare, issue and track secondment agreements, higher duties allowances and more
Maintain accurate records and ensure that contract documentation is compliant and correctly stored

Reporting and Compliance

Maintain compliance records and ensure all employee records, HR documentation are up to date, accurate and compliant with internal policies and external regulations
Manage working rights for all employees
Host exit surveys (when appropriate) to employees exiting the business

Assist in preparing documentation and data for internal and external audits, ensuring full compliance with regulatory bodies
Assist in monitoring compliance with company policies, including attendance, leave and workplace behaviour

Teamwork and Behaviour

Provide support to your peers and other teams within the business as required
Take ownership of your own performance and development
Actively contribute to the team with a positive attitude
Participate in team meetings and knowledge sharing
Escalate appropriate matters to the HR Business Partner
Work closely with the HR Business Partner to provide support and ensure smooth operations across HR Functions
Work effectively in a team environment to achieve common goals
Work closely with other departments to resolve customer issues and inquiries
Complete all mandatory training
Ensure all activities and interactions reflect the Group’s core values, promoting a positive and cohesive work culture

Ad hoc duties as advised by the HR Business Partner

What We Offer

By choice, we don’t simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First culture is inclusive for all employees - not just because it's the right thing to do, but because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

We’re committed to supporting your personal and professional growth through meaningful benefits, recognition programs, and a workplace culture that values wellbeing, connection, and development across Australia and New Zealand.

HERE’S WHAT SETS US APART:

Employee Assistance Program (EAP)
Employee Referral Program
Flu Vaccination Program
Fundraising Challenges
Social Teams & Events
Tenure Recognition Program
Rewards and Recognition Program
Training & Development
Discounted First Title Insurances

Quick Apply

Refine Your Search

human resources coordinator jobs in manly, nsw

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