Bid Coordinator
Rydalmere, Sydney NSW
Full-Time | Bid Coordination & Sales Support
Competitive salary | Career progression | Stable business | Full-time permanent
Looking for a role where you'll play a key part in winning major infrastructure projects across Australia?
Retro Traffic has been delivering Traffic Management and Road Safety solutions for more than 30 years. With more than 600 employees across NSW and Queensland, we partner with Tier 1 infrastructure, civil, construction and utility clients on some of Australia's largest projects.
As our business continues to grow, we're hiring for an organised, proactive and detail-oriented Bid Coordinator to support our Business Development team by managing tender submissions, coordinating client opportunities and ensuring our sales pipeline runs efficiently.
This role is ideal for someone who enjoys coordinating complex submissions, engaging with multiple stakeholders and delivering high-quality bids that help secure major infrastructure projects.
The Opportunity
Reporting to the Business Development Manager, you'll be responsible for coordinating tenders and RFQs, maintaining our CRM, supporting client engagement activities and ensuring opportunities progress efficiently through the sales pipeline.
Working closely with our Business Development, Planning and Operations teams, you'll help deliver high-quality submissions while ensuring our internal processes remain organised and efficient.
No two days are the same, making this an ideal role for someone who enjoys variety, problem-solving and taking ownership of their work.
Key Responsibilities
You'll be responsible for:
- Coordinate and prepare Requests for Quotations (RFQs), tenders and business submissions.
- Monitoring tender portals, business development inboxes and client enquiries.
- Managing tender documentation and maintaining accurate document control.
- Liaising with Planning and Operations to gather pricing and resource information.
- Maintaining CRM data and tracking opportunities through the sales pipeline.
- Following up submitted quotations and recording outcomes.
- Supporting sales meetings, preparing reports and meeting minutes.
- Coordinating new client account setup and internal handovers.
- Supporting the Business Development Manager with day-to-day sales activities.
- Contribute to the continuous improvement of business development systems and processes.
About You
To be successful in this role you'll ideally have:
- Australian Citizenship or Australian Permanent Resident essential (We are not providing sponsorship for this position).
- Previous experience as a Bid Coordinator, Tender Coordinator, Proposal Coordinator or similar.
- Experience using CRM systems and Microsoft Office suite.
- The ability to manage multiple deadlines and competing priorities.
- Exceptional attention to detail and document management skills.
- A proactive approach with the ability to work autonomously.
- A continuous improvement mindset with a willingness to learn.
- This position is based full-time from our Rydalmere office, where you'll work closely with our Business Development, Planning and Operations teams.
Desirable (but not essential):
- Experience within the Traffic Management, Civil Construction, Infrastructure or Engineering industries.
Why Join Retro Traffic?
At Retro Traffic, our people are our greatest asset. We offer a supportive environment where you'll have the opportunity to grow your career while contributing to the success of a rapidly expanding business.
We offer:
- Be part of a growing national business with exciting expansion plans.
- Exposure to Tier 1 Infrastructure Projects.
- Genuine career progression as the business expands nationally.
- Collaborative and supportive team environment.
- Modern office based in Rydalmere.
- Stable, full-time permanent position.
- Competitive salary package.
Apply Now
We welcome applications from experienced Bid Coordinators, Tender Coordinators, Proposal Coordinators, Submissions Coordinators and Bid Administrators.
Retro Traffic is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where everyone can thrive.
Application Question(s):
- Do you have experience coordinating tenders, RFQs or bid submissions?
- Have you worked within any of the following industries? Traffic Management, Civil Construction, Infrastructure, Engineering, Utilities
- This is an office-based role in Rydalmere, Monday to Friday. Are you able to work in the office five days per week?
- What's your expected annual base salary?
- How much notice are you required to give your current employer?
- How many years' experience do you have as a Bid Coordinator?
Work Authorisation:
Work Location: In person
