Executive Assistant and Purchasing Support

Adelaide Airport -
Adelaide Airport SA

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Job Details

Full-time
14 days ago

Qualifications

Investment
DocuSign
Microsoft Office
Administrative experience
Leadership
Communication skills

Full Job Description

Vacancy Name

Executive Assistant and Purchasing Support

Vacancy No

VN474

Location

Adelaide Airport

Employment Type

FT - Full-time

Hours Per Week (Part Time Only)

Position Purpose

About Adelaide Airport Ltd
Adelaide Airport Ltd (AAL) is the gateway to South Australia and the fifth-largest airport in Australia. We are committed to ongoing developments that seamlessly connect the world to South Australia. AAL is an unlisted public company owned by long‑term superannuation funds.

AAL is a major business centre and is executing its vision to be a globally connected, next generation hub offering a unique sense of place to its partners. AAL has recently announced $1 billion in capital investment over the next five years, covering both significant aviation and technology infrastructure upgrades in addition to some exciting commercial property developments across both its Adelaide and Parafield Airport sites.

AAL employs a highly engaged workforce recognised for delivering exceptional outcomes. Identifying, supporting and encouraging leadership and innovation, AAL is a proven leader in sustainability, supporting diversity and inclusion and offering flexible workplace arrangements.

The Role
We are seeking a highly organised and capable Executive Assistant and Purchasing Support professional to join our Technology and Innovation team.

Reporting to the Executive General Manager Technology and Innovation, this varied role provides high-level executive, governance and business administration support to the Executive General Manager and the broader Technology and Innovation business unit. The position also coordinates purchasing, procure-to-pay and related financial administration activities across the team.

This role is suited to someone who enjoys working in a fast-paced environment and can confidently balance executive support with business unit administration, purchasing workflows, reporting deadlines and stakeholder requests. You will play a key role in ensuring the smooth operation of the Technology and Innovation team while supporting strategic and day-to-day business activities.

Key Accountabilities

Provide high-level executive support, including diary management, correspondence, meeting coordination and travel arrangements.
Prepare and coordinate presentations, reports, briefings and meeting materials.
Coordinate monthly reporting, Board and Executive papers, including tracking deadlines and managing document version control.
Maintain action registers, reporting schedules, calendars and follow-up actions.
Support onboarding and offboarding activities for employees and contractors.
Coordinate purchase requisitions, purchase orders, goods receipting and related procure-to-pay activities.
Support budget coordination, expenditure tracking and financial administration activities.
Verify invoices against purchase orders, contracts and receipting records and assist with resolving discrepancies.
Liaise with internal stakeholders, corporate functions and suppliers to coordinate information and support business outcomes.
Contribute to a collaborative and customer-focused culture across the business

Live the AAL Values

Accountability – Excellence starts with ownership
Integrity – Do the right thing, even when no one’s around to see it
Respect – Good humans make great workplaces
Teamwork – Collaboration drives us Celebration unites us
Customer Focussed – Think customer. Always!

Qualifications/Skills/Experience

About You
You are a self-reliant and proactive professional who takes ownership of your work and enjoys supporting senior leaders in a fast-paced environment.

You are comfortable operating with limited direction and have the confidence to anticipate needs, manage competing priorities and follow tasks through to completion. You exercise sound judgement, know when to escalate issues and can be relied upon to deliver quality outcomes while maintaining confidentiality and professionalism.

You build strong relationships and communicate effectively with stakeholders at all levels. You enjoy working collaboratively across teams and are equally comfortable managing executive support responsibilities, purchasing activities, reporting requirements and business administration processes.

Qualifications & Experience

Relevant qualifications in Business Administration, Finance, Commerce, Executive Assistance or a related discipline will be highly regarded.
Demonstrated experience in executive assistance, business administration, purchasing/procure-to-pay, finance administration, contract administration or a comparable commercial support role.
Experience supporting a senior executive, leadership team or business unit within a corporate, operational, infrastructure, technology or commercial environment. [
Strong experience managing competing priorities, reporting deadlines and stakeholder requests with a high degree of independence.
Experience coordinating procurement and purchasing processes, including purchase orders, invoice verification, goods receipting and approval workflows.
Experience preparing reports, presentations, Board papers, executive documentation and briefing materials.
Strong attention to detail and experience maintaining registers, expenditure trackers, action logs and reporting schedules.
Experience supporting budget coordination, expenditure tracking and financial reporting activities.
Strong communication, relationship-building and stakeholder management skills.
Proficiency with Microsoft Office applications and the ability to quickly learn new systems and technologies.

Desirable

Experience with TechnologyOne, DocuSign CLM or similar finance, procurement or contract management systems.
Experience administering commercial agreements and monitoring contract obligations.
Familiarity with procurement policies, delegations of authority, supplier engagement and approval processes.
Experience supporting tender, quotation or supplier evaluation activities.

Applications Close Date

11 Sep 2026

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