Join a dynamic executive team at Auburn District Hospital
High-profile role supporting senior healthcare leaders
Thrive in a fast-paced environment where no two days are the same
Manage priorities, build trusted relationships and deliver exceptional executive support in a busy healthcare environment.
Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 6
Remuneration: $86,896.63 - $88,951.42 per annum
Hours Per Week: 38
Location: Auburn District Hospital
Where you'll be working
Auburn District Hospital is a vibrant and culturally diverse healthcare facility within Western Sydney Local Health District, committed to delivering high-quality care and outstanding patient experiences. As part of the Auburn Executive Unit, you will work closely with senior leaders and key stakeholders, contributing to the effective operation and strategic direction of the hospital.
Working in a collaborative and professional environment, you'll have the opportunity to make a meaningful impact while supporting executives who lead essential healthcare services for our community.
- Be part of a respected and supportive executive administration team
- Work alongside senior healthcare leaders across multiple portfolios
- Contribute to the delivery of high-quality healthcare services
- Join an organisation that values Collaboration, Openness, Respect and Empowerment
- Enjoy a rewarding role within a diverse and inclusive workplace
What you'll be doing
As an Executive Assistant, you will provide high-level executive, administrative and secretariat support to members of the Auburn Hospital Executive Team. This role requires exceptional organisational skills, sound judgement, discretion and the ability to manage competing priorities within a complex and fast-paced healthcare environment.
You may initially support one of several executive portfolios including General Manager, Allied Health/Nursing and Midwifery, Finance/Human Resources, or Quality & Safety/Medical Administration.
- Manage complex executive diaries, correspondence, emails and confidential communications
- Coordinate meetings, prepare agendas, briefing papers, presentations and minutes, and follow up action items
- Provide professional liaison and responses to internal and external stakeholders, government agencies and senior executives
- Prepare high-quality reports, ministerials, briefing notes and executive documentation within strict timeframes
- Maintain effective records management systems while proactively resolving issues and supporting operational priorities
How to Apply
online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.
Selection Criteria:
1. Demonstrated comprehensive and successful experience in providing high level executive assistance and support to the senior executive; along with relevant post-secondary qualifications and/or the equivalent in extensive experience, and the proven capacity to operate effectively in a complex environment demanding confidentiality, flexibility and discernment.
2. Proven high level organisation skills including the ability to problem solve, prioritise workload, multi-task and meet deadlines, along with the demonstrated capacity to exercise the appropriate initiative and judgement.
3. Demonstrated ability to identify issues of relevance, sensitivity and confidentiality, to interpret complex information and advice and use discretion in knowing when to escalate matters of importance and/or urgency
4. Demonstrated ability to independently and effectively manage the diary and emails of (a) busy senior manager/s and being able to competently and confidently make appropriate decisions and progress issues on their behalf.
5. Demonstrated ability to foresee and carry out the duties of the position independently, as well as being flexible and adaptable and able to work effectively in a team environment and conscientiously work to team goals and values, share knowledge and work co-operatively, take personal accountability to achieve specified business outcomes, and have a strong commitment to learning and personal development.
6. Possess excellent oral communication skills with a strong customer service focus, along with high level interpersonal skills enabling effective communication with diverse groups of people
7. Demonstrated high level written skills with strong attention to detail and the ability to prepare and review complex correspondence within a senior executive environment, including but not limited to briefing notes, ministerials and advice to internal and external clients
8. Advanced proficiency in the use of the Microsoft suite of office products and ability to effectively utilise an electronic document management system such as HP ERM, EXCEL, MS Word, MS Outlook and the ability to learn/use HealthRoster.
Requisition ID: REQ690642
Applications Close: 22nd September 2026
Need more information?
- Review the detailed Position Description for insights into role requirements and criteria.
- Explore the selection process, employment checks, outcomes and notifications.
People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.
Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/ .
Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.
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