Full job description
Victorian Maxillofacial Surgeons (VMS) is the newest centrally-positioned Oral and Maxillofacial Surgery clinic in Melbourne, Victoria. Boasting state-of-the-art facilities (www.vmsurgeons.com.au/facilities), easy tram access, and thrilling views of the parklands, VMS offers a premier location for staff and patients alike.
VMS is currently seeking one (1) new executive assistant to join the newly established practice. The Surgeon’s EA works one-on-one with their specialist Oral and Maxillofacial Surgeon, and provides administrative, operational, and personal support in the execution of their private and public hospital roles, as well as in their general other responsibilities.
The practice is excited to offer this permanent, full-time position to a skilled and dedicated individual with a background in similar EA/PA roles. This is a fantastic opportunity to gain valuable experience, contribute to a dynamic work environment, and foster a long-term positive working relationship with the VMS team.
Required Skills and Attributes:
- Demonstrated experience as an executive assistant, personal assistant, or in a similar administrative support role.
- Excellent organisational and time-management skills.
- Excellent communication and interpersonal skills.
- Strong Communication abilities, including clear written and verbal communication with patients, clinicians, and external partners.
- Proven Administrative Assistance skills, such as document preparation, data entry, record keeping, and general office support.
- A professional personal presentation is essential at all times, reflecting the high standards of the practice.
- Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) and Xestro Practice Management software.
- Ability to handle confidential information with discretion.
- Proactive and detail-oriented approach.
- Experience in a medical/dental setting is a highly valued attribute.
Job Type: Full-time
Pay: $70,000.00 – $75,000.00 per year
Work Location: In person
