Job description
Agency NT Police Force Work unit Office of the Assistant Commissioner,
Greater Darwin
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Fixed to 30/07/2028
Salary $79,664 - $90,824 Location Darwin
Position number 5178 RTF 353600 Closing 31/08/2026
Contact officer Shelley Bonson on 08 8901 0301 or [email protected]
About the agency www.pfes.nt.gov.au/Police.aspx
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=353600
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
The Executive Assistant is responsible for providing high level administrative support to the Assistant Commissioner,
ensuring all administrative duties are undertaken in a timely and professional manner.
Key duties and responsibilities
1. Ensure a professional and efficient approach to the management of services to Executive at all times.
2. Provide secretarial and administrative support to the Assistant Commissioner, including quality control of a variety of
correspondence (often confidential and sensitive), maintaining records, initiating follow up action to ensure that deadlines
are met, drafting correspondence, filing, screening telephone calls and visitors, scheduling appointments and meetings,
preparing and distributing publications and making travel arrangements.
3. Carry out projects, research issues and provide other assistance to Executive as required.
4. Organise conferences and meetings, including coordination and preparation of relevant papers, materials, minutes,
transcribing, audio visual requirements and catering.
Selection criteria
Essential
1. Proven effective administrative and secretarial skills at the executive level, including the ability to discern sensitive
matters, and respect and adhere to the requirements of confidentiality, impartiality and integrity.
2. Demonstrated high level interpersonal, oral and written communication skills, including with Executive staff.
3. Proven ability to participate as part of a team (and to work cooperatively) with senior management, staff members and
peers) in achieving divisional objectives.
4. Demonstrated organisational skills of a high order, including an ability to work under pressure and complete tasks within
required time frames, work independently and flexibly, be self-motivated, exercise initiative and attention to detail.
5. Experience in office procedures and systems including relevant experience in word processing/database/spreadsheet
and computer systems pertaining to the position with a high standard of keyboard/typing skills and proficiency in the use
of a transcribing and minute taking.
Desirable
1. Experience with standard format of correspondence i.e., letters, Ministerials, Cabinet Submissions,
2. Experience with TRM (Content Manager) and Travel Request Information Processing System (TRIPS) or similar systems.
3. NT Drivers Licence is preferred but not essential.
Further information
The successful applicant must consent to a check by Police of criminal records and intelligence data to confirm they have no
significant criminal history record.
