About the Transformation and Change Division
Our role is to turn insight into action. We provide the frameworks, tools and expertise that ensure initiatives are well defined, strategically aligned and confidently delivered. From portfolio governance and project lifecycle management to customer-centred design and evidence-based decision making, we help QBCC focus effort on the projects that matter most.
About the role
As the Senior Executive Assistant, you will provide confidential executive and administrative support, helping multiple leaders across the Transformation and Change Division manage priorities, stakeholder engagement and day-to-day business operations.
This role supports the Head of Transformation and Change and three Directors, offering variety, autonomy and the opportunity to make a meaningful impact every day.
In this role you will:
Coordinate diaries and arrange travel and accommodation bookings for the senior leaders
Coordinate divisional meetings, workshops and events, including agendas, minutes, catering and logistics
Manage correspondence, reports, presentations and documentation with a high level of accuracy and professionalism
Prepare PowerPoint presentations and communication materials, including divisional newsletters
Support procurement, invoicing, purchase orders and administrative business processes
Assist with HR-related administration, approvals and documentation
Work collaboratively with Executive Officer to ensure seamless support across the division.
This position is based in Brisbane and the successful candidate will enter into a Flexible Work Arrangement reflecting Brisbane as their primary office location. While the role allows for flexibility in working from home, regular in-person attendance at the Brisbane office is a mandatory requirement.
Please refer to the Position Description for a full list of key role responsibilities and suitability requirements.
About you
To be successful, you will bring:
Experience providing high-level administrative support in a complex environment
The ability to manage multiple stakeholders and competing priorities simultaneously
Strong organisational skills and attention to detail
Excellent communication and stakeholder engagement skills
Proven ability to maintain confidentiality, discretion and professionalism
Proficiency in Microsoft Office suite
Exposure to procurement processes or invoicing activities.
While not essential, experience in any of the following will be highly regarded:
Working within a project, transformation or change environment (e.g. project coordination experience)
TechnologyOne experience
Travel booking systems experience.
Why join QBCC?
At QBCC, you'll be part of a purpose driven organisation where your work matters. You will work with dedicated professionals who value integrity, collaboration and learning. You'll have opportunities to grow while making a real contribution to shaping the QBCC's future and outcomes for our stakeholders.
If you're ready to dive into a career defining transformation journey with us, where your impact will help shape what comes next, we'd love to hear from you.
How to apply
Please submit your current resume and a one-page capability statement outlining your interest in the role and addressing the following questions:
How do you manage multiple stakeholders with competing priorities or expectations? How do you keep communication clear, timely and respectful?
How do you identify and implement improvements to administrative processes or ways of working that enhance efficiency, service delivery, or the overall stakeholder experience?
How do you maintain confidentiality and manage sensitive matters with discretion? How do you ensure your actions are ethical, reliable, and aligned with legislative and organisational requirements?
Referee checks
It is recommended you seek approval when nominating a person as a referee. Referees should have a thorough knowledge of your work performance and conduct, and it is preferable to include your current or recent supervisor. By providing the names and contact details of your referee/s you consent for these people to be contacted by the selection panel. If you do not wish the panel to contact your referees without your permission, please make this clear to the panel.This work is licensed under a Creative Commons Attribution 3.0 Australia License.
