- Location: Sunshine Hospital
- Employment Type: Full-Time, Fixed Term (until August 2027)
- Salary: Admin Grade 2 + Superannuation + Salary Packaging
About the role:
The position will be responsible for providing administrative support to the Office for Research.
The position supports the Research Program Director and Manager, and works with other team members across the Office for Research on matters pertaining to administrative research governance and ethics activities and other administrative activities as required.
This position is integral in ensuring that the Office for Research can review and approve research projects in a timely manner, and that is able to support its researchers through education and training opportunities.
Research governance is a framework to use to ensure that research is conducted responsibly, safely and is scientifically and ethically sound. Research governance considers legal compliance, financial management, accountability and risk management associated with research.
As a member of the Office for Research team, you will provide support to ensure that the organisation also attains it’s scientific and research goals.
Key responsibilities:
- Assist and administer the review of ethics and governance projects.
- Assist with the preparation and collation of WH Research Report submissions for executives and the board.
- Service committees including preparation of agendas and minutes, business papers and recording of proceedings.
- Maintain and update the WH Office for Research website, SharePoint site and manage the filing/database system for all office records.
- Participate in other Office for Research activities on an ad hoc basis, as directed by Research Program Director and Manager Office for Research.
About you:
- Appropriate qualifications with demonstrated experience in an administration or research role.
- Demonstrated experience in providing a high degree of administrative support in a large and complex organisation.
- Demonstrated capacity to organise a high-level workload with competing priorities to ensure critical deadlines are met.
- Demonstrated analytical and problem-solving skills.
- Demonstrated ability to work effectively in both independent and team environments.
- Demonstrated computer literacy, including Microsoft Word, Excel, PowerPoint and Visio.
About Western Health
Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs.
With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.
We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology.
We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.
Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women’s and Children’s), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall.
Why join us?
Compensation and benefits
- Competitive salary packages aligned with market standards.
- Health and wellbeing programs, including flexible work arrangements.
- Scholarships and grants to support your continuous learning journey.
Learning and development opportunities
- Access the Western Health Learning Academy (WHA) for personalised learning pathways.
- Professional growth programs, including postgraduate studies and clinical education.
- Mentorship and career support.
Community impact and inclusion
- Make a meaningful difference in patients’ lives through compassionate care.
- Join a workforce that champions diversity and inclusion.
- Engage in community wellbeing initiatives and groundbreaking healthcare research.
Organisational culture and environment
- Thrive in a collaborative, compassionate and innovative team environment.
- Be part of a culture that celebrates continuous improvement and excellence in healthcare.
Ready to make an impact?
If you’re passionate about research and its positive impact to our staff and patients, we’d love to hear from you. Simply click on the “apply” button and follow the prompts.
If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.
Closing date: 11:59pm on 31 August 2026.
Enquiries: For further information about this role, contact Kai Yan Mak (Manager – Office for Research) via [email protected].
Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.
Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.
All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).
Western Health is committed to the psychosocial safety of all applicants and employees.
Western Health does not accept unsolicited resumes/applications from recruitment agencies.
