Sports Administrator
St Hilda’s School | Gold Coast | Queensland
Permanent Full Time Term Time – Monday to Friday 38 hours/week
Commencing: 06 October 2026
The Sports Administrator plays a key role in supporting the effective operation and delivery of the St Hilda’s School sports program. This role ensures students have access to high-quality sporting opportunities that promote physical fitness, teamwork, and personal development through the provision of essential administrative, logistical and organisational support, as well as while maintaining compliance with relevant sporting bodies and safety standards.
Working closely with the Director of Sport this position is responsible for coordinating the administrative operations of a designated portfolio of sports each term, ensuring high-quality experiences for students, coaches, and families. The Sports Administrator creates an inclusive and engaging sports culture that encourages student involvement, celebrates achievement, and upholds the School's values both on and off the field.
You are an experienced Sports Administrator who takes pride in your reliability and punctuality. Your interpersonal skills are outstanding, and you communicate with warmth and professionalism. You thrive in dynamic environments where priorities shift, effortlessly juggling multiple tasks while maintaining your focus on deadlines, operational efficiency, and supporting the Director of Sport to achieve quality outcomes for the St Hilda’s School sport program.
Located on Queensland’s Gold Coast, we are one of Australia’s leading independent Anglican Day and Boarding Schools for girls from Pre-Prep to Year 12.St Hilda’s School has a long and proud history of outstanding academic achievement, grounded in strong Anglican Christian values.
Sport Portfolio Management
Oversee the administration of an assigned portfolio of sports each term, including seasonal planning, communication, and coordination with the Director of Sport, Coaches, and external associations
Serve as the primary point of contact for matters relating to allocated sports, ensuring timelines, requirements, and expectations are met
Manage uniform, equipment, and facility requirements, ensuring readiness for all training sessions and competitions
Prepare and distribute relevant communications, including weekly schedules, sport updates, and notices to coaches, students and families.
Events and Presentation Support
Assist with planning and delivering sporting events, including carnivals, fixtures hosted on campus, and end-of-season presentation events.
Compliance and Administration
Provide a high-level administrative support including minute taking, organising appointments and calendar bookings, handling correspondence, phone calls, establishing and maintaining working filing systems
Selection Criteria:
Qualifications and Experience
Demonstrated experience in sports administration, sporting event coordination, carnivals and presentations, or similar operational support role (experience in aquatics administration highly regarded)
Demonstrated high level knowledge of Queensland school sport structures (QGSSSA, Andrews Cup) and competition frameworks across multiple sports
Experience using database management systems and sport information systems
Organisational and Administrative Skills
Communication and Stakeholder Management
Ability to prepare clear correspondence, schedules, and communications for diverse audiences including coaches, students, families, and external associations
Confidentiality and Professionalism
As a prospective member of the St Hilda’s Community, you must be willing to support the Code of Conduct and the stated values and Anglican Ethos of the School.
The successful applicant must hold a current Working with Children Check (Blue Card) or be eligible to obtain one prior to appointment.
Please submit the following:
A maximum two-page A4 written response addressing the selection criteria
A full Curriculum Vitae, including contact details for two professional referees (one of whom should be a current supervisor).
Applications should be submitted by 8.00am Friday 18 September 2026.
Applications will be reviewed as they are received. St Hilda’s School reserves the right to interview and appoint prior to the closing date. Applicants are encouraged to apply early.
Any questions about the position should be directed to Lindy Cullverwell on [email protected] . Applications must be submitted through the online recruitment platforms and not emailed directly.
