We are on the lookout for a confident and capable Administrator to support our fast-paced Transport and Operations teams. You will be the go-to person keeping our paperwork tight, our data tidy, and our invoices flowing smoothly.
This isn’t just an Admin role- it’s a pivotal position where your skills will keep the wheels turning (literally and figuratively).
Key Responsibilities
- Processing of driver time sheets
- Data entry of time sheet details to jobs
- Inspecting all jobs to identify any errors prior to invoicing, including any ad-hoc work, ensuring all charges are captured accurately
- Collect the information required for all billing and calculations
- Reporting any irregularities to management
- Creating and sending invoices to customers
- Correcting billing errors by issuing debit or credit forms
- Managing clients’ invoicing queries & POD requirements
- Responding to contact from clients, customers or suppliers
- Perform any necessary administrative duties, such as scanning, auditing customer records, filing, archiving, general customer service duties
- Flexibility to meet work requirements as dictated by the business objectives, inclusive of work outside of ordinary hours
What you’ll bring:
- Experience in Transport admin or a similar logistics environment
- A keen eye for detail and a head for numbers
- Solid invoicing and accounts support experience
- Comfort working with schedulers, operations and multiple moving parts
- Confident with Microsoft office, excel, and open to learning new systems
- Brilliant communication skills, both written and verbal
- A keen eye for detail and a head for numbers
- Ability to stay calm under pressure and juggle multiple priorities.
- Basic excel knowledge is desirable
- Translogix experience is desirable
- A sense of humour and a love for teamwork- we work hard, but we love to have fun doing it!
- Other tasks as required
What you’ll get:
- A supportive and collaborative team that appreciates you
- Hybrid flexibility- mix of office and offsite work
- Opportunities to grow and develop within a WA owned and operated company
- Weekly pay
Hit that Apply button and submit your resume and cover letter.
Join Goldstar Transport and help us keep our wheels turning!
