About the role
An exciting opportunity exists in our busy Melbourne office for a part-time Legal Secretary to join our Corporate and Commercial team. This role will see you supporting a team of lawyers alongside the team's existing secretaries.
This is an excellent opportunity for an experienced legal support professional seeking a flexible part-time position within a collaborative and high-performing team. Your day-to-day responsibilities will be varied and will include:
- Opening of new matters and closing and archiving of completed matters
- Conducting conflict searches
- Diary management and coordination of meetings and travel arrangements
- Preparation of expenses
- Telephone calls with clients and third parties
- Drafting and amending correspondence and documents
- Electronic and hard copy filing
- Monthly billing, including invoicing and preparation of bills. Previous experience with Aderant / Expert Billing will be highly regarded
Providing general support to members of the team in the performance of their work in corporate and commercial transactions
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The team advises Australian and international clients across a range of industry sectors, including technology, energy and resources, financial and corporate advisory services, medical and biotech, retail and e-commerce, and provides advice on:
- Mergers and acquisitions, business sales and purchases, restructuring, and business succession
- Equity and debt capital raisings for publicly listed and private companies
- Corporate governance and advisory
- Commercial contracts
- Business structuring
- Regulatory compliance and risk management
- Finance and securities
- Competition and consumer law, including advising on consumer protection, anti-competitive prohibitions, exemptions and authorisation applications
Intellectual property protection and enforcement
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About you
To be successful in this role, you will be a highly organised and detail-oriented Legal Secretary or Administrative Assistant who enjoys taking initiative and thrives in a fast-paced environment. Your dedication to providing exceptional client service, together with your enthusiasm, adaptability and willingness to work as part of a collaborative team, will be highly valued.
As this is a part-time position, strong organisational and time management skills will be essential, along with the ability to effectively manage competing priorities and work autonomously when required.
Some of the key skills, qualities and attributes we are looking for include:
- Proficiency in legal software and document management systems. Experience with iManage and Aderant would be advantageous.
- Excellent verbal and written communication skills.
- A high level of discretion and professionalism when handling confidential information.
- The ability to work both independently and collaboratively.
- Self-confidence, initiative and a professional approach to all dealings.
- Meticulous attention to detail.
- The ability to quickly learn new systems and processes.
Strong interpersonal skills and a commitment to teamwork.
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If this sounds like you, we would love to hear from you and look forward to receiving your application.
About us
We’re passionate about what we do and want you to be too.
We’re one of Australia’s leading law firms, recognised nationally for our legal expertise across insurance, commercial, workplace and government matters. Our teams work with major insurers, corporates, government agencies, SMEs and not for profit organisations across Australia.
With more than 800 people across Brisbane, Cairns, Canberra, Hobart, Melbourne, Newcastle, Perth and Sydney, we combined high quality work with collaborative and supportive culture.
We’re also proud to be recognised by Chambers Asia-Pacific, Legal 500 Asia-Pacific, Best Lawyers and Doyle’s Guide and to have one of the highest percentages of female partners among Australia’s top 50 law firms.
Culture & benefits of working with us
As a national firm with the scale and reputation to attract great clients and high-quality work, every day is different. To support you, we offer a wide range of benefits, including:
- Flexible working arrangements to help you balance your work and personal commitments
- Health and wellness initiatives , including an Employee Assistance Program for you and your family, onsite Mental Health First Aiders, discounts on health insurance, and corporate discounts at 400+ leading fitness and wellbeing brands
- Financial benefits including discounted conveyancing services, financial planning assistance, and our generous employee referral program
- Paid parental leave and accreditation as a Breastfeeding Friendly Workplace
- Continuous learning and development programs to ensure you are always being challenged, engaged, and encouraged to grow and further your career
- Connection and community including office-based social events, sporting events, paid blood donation leave, and a long-standing commitment to pro bono work and community contribution
- Diversity and Inclusion Policy and Employee Reference Groups (LGBTQIA+, Gender, Parents & Caregivers, Mature Workers, and Health & Wellbeing, and Reconciliation Action Plan Working Groups) ensuring that we continue to live our values and encouraging our people to be their authentic selves at work each day
- Dress for your Work Day Policy because we trust our people to make choices which appropriately represent our firm
How to apply
If this opportunity is attractive to you, please submit your cover letter and CV.
We welcome people of all backgrounds and identities to apply for this position, including First Nations people, neurodiverse people and people with disability. If you have questions about the recruitment process or require any adjustments to participate, please let us know in your application.
We do not require recruitment agency assistance with this vacancy. Any applications submitted by recruitment agencies without having been briefed will not be considered a valid introduction.
