About the Role
30 hours a week
We are looking for a friendly, organised and reliable Receptionist / Administration Assistant to join our team.
This is a varied role that combines front-of-office reception with general administration, accounts support and day-to-day coordination. The successful candidate will be comfortable working across a range of tasks, managing competing priorities and ensuring the office runs efficiently.
Key Responsibilities
- Manage the reception mailbox, responding to emails and distributing enquiries to the appropriate departments
- Answer and direct inbound telephone calls in a professional and friendly manner
- Greet and assist office visitors
- Scan and enter sales and job delivery dockets
- Enter employee timesheets into the relevant system
- Prepare weekly clock cards for employees
- Complete reference checks for credit applications
- Prepare and type customer quotes from information provided by management
- Scan, file and maintain documentation received from various departments
- Receipt purchase orders and match them against invoices
- Monitor office stationery and supplies and place orders when required
- Maintain accurate filing and archiving systems
- Assist with debtor collections and follow up outstanding accounts
- Process COD client EFTPOS payments
- Regularly check supplier back orders and maintain the relevant spreadsheet
- Prepare and post job advertisements across appropriate recruitment platforms
- Provide general administrative support and assist with ad hoc tasks as required
About You
We are looking for someone who is:
- Organised and detail-oriented, with a strong focus on accuracy
- Friendly and professional, with excellent customer service skills
- Confident communicating with customers, suppliers and team members by phone and email
- Able to manage a variety of administrative tasks and prioritise effectively
- Comfortable using computer systems and entering data accurately
- Reliable, punctual and able to work independently
- A proactive team player who is happy to pitch in and assist where needed
- Discreet and professional when handling confidential business and employee information
Previous experience in reception, administration, accounts support or a similar role will be highly regarded.
Pay: $35.00 per hour
Work Location: In person
