Summary:
We're a growing animation studio looking for an organised and resilient Production Assistant to provide dedicated support to our Creative Producer. This is primarily an administrative and scheduling role, supporting a senior leader in a fast-paced, high-standards environment. The right person will be calm under pressure, highly organised, and comfortable managing a demanding workload with minimal fuss.
Responsibilities:
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Acting as the right-hand to the Creative Producer, managing his day-to-day schedule and admin needs.
- Proactively managing a busy and frequently changing calendar, including scheduling, rescheduling, and flagging clashes before they become a problem.
- Giving the Creative Producer a daily morning run-through of the day ahead, including meetings, priorities, and anything that needs attention.
- Providing timely heads-up reminders ahead of meetings throughout the day, so he's never caught off guard.
- Anticipating needs and filling in gaps where information is incomplete, using judgement and initiative to get things right.
- Coordinating meetings and calls, preparing agendas, and arranging meeting notes using appropriate software.
- Managing correspondence and following up on actions on his behalf.
- Organising and maintaining files, trackers, and documents.
- Providing general administrative support as required.
Qualifications:
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Excellent organisational skills with strong attention to detail.
- A resilient, level-headed nature with the ability to stay composed in a high-pressure, fast-moving environment.
- Strong problem-solving skills and the ability to work things out independently when information is limited.
- Confidence to manage a demanding calendar with multiple moving parts.
- Solid written and verbal communication skills.
- Proficiency in Google Workspace.
- Prior experience as a PA, EA, or in a similar support role.
- An interest in animation or the screen industry is a plus, but not essential.
Eligibility:
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Must be an Australian Citizen or Permanent resident.
- This is an on-site position within our studio located in Woolloongabba, QLD, Australia.
Please visit https://hooligananimation.com/ for more information
