Personal Assistant (PA) to the Business Owner
Location: Barangaroo, NSW 2000
Employment Type: Full-time
Reports to: Business Owner
About the Role
We are looking for a commercially minded, highly proactive and execution-focused Personal Assistant who is an excellent communicator and knows how to move things forward.
This role involves more than diary management and administrative support. A key part of the position is assisting the business owner with business follow-ups, maintaining professional relationships, progressing potential opportunities and coordinating business events.
The successful candidate will be able to understand the business owner’s intentions, turn verbal discussions and fragmented information into clear action plans, and consistently follow through until a result is achieved.
Key Responsibilities
1. Business Follow-Up and Execution
- Assist the business owner in following up with clients, business partners and prospective opportunities
- Record, organise and continuously follow up on action items arising from meetings, phone calls and business discussions
- Proactively drive progress and provide timely reminders regarding key milestones, deadlines and unresolved matters
- Coordinate with internal teams and external stakeholders to ensure matters are properly executed
- Actively follow up on matters that have stalled and promptly update the business owner on issues, risks and recommended next steps
- Organise important business information and provide concise, clear progress updates
2. Business Relationship Management
- Assist the business owner in maintaining relationships with clients, business partners and other key contacts
- Proactively arrange coffee meetings, lunches, dinners and other business engagements as required
- Establish and maintain contact records and relationship follow-up notes
- Identify valuable connections, potential collaborations and suitable introduction opportunities
- Provide timely reminders and assist with appropriate relationship touchpoints
3. Event Planning and Execution
- Lead or assist with the organisation of client events, business dinners, networking events and company functions
- Coordinate venues, catering, guest lists, invitations, confirmations and on-site arrangements
- Manage RSVPs and ensure key clients and guests are appropriately looked after
- Complete post-event follow-ups, including thank-you messages, further meetings and potential business opportunities
- Help turn each event into meaningful relationship-building and business development opportunities
4. Executive and PA Support
- Manage the business owner’s diary and prioritise meetings and events based on business importance
- Coordinate meetings, travel and other business arrangements
- Assist with emails, messages and day-to-day communications
- Prepare relevant background materials and key contact information ahead of meetings
- Maintain a high level of discretion and confidentiality when handling sensitive personal and commercial information
What We Are Looking For
- Exceptional follow-up skills, with the ability to continuously progress matters through to a clear outcome
- Strong commercial awareness and the ability to understand the business context behind each task
- Excellent communication and interpersonal skills, with the confidence to engage naturally and professionally with clients, senior executives and people from different backgrounds
- A highly proactive working style without requiring step-by-step direction
- A strong eye for opportunity, with the ability to identify potential business value through meetings, events, professional networks and day-to-day interactions
- Strong organisational skills and the ability to manage multiple projects, events and follow-ups simultaneously
- A detail-oriented, dependable and accountable approach, with a strong sense of ownership and the initiative to find solutions when challenges arise
- Excellent written and verbal communication skills in both Mandarin Chinese and English
- Previous experience in Executive Assistance, Business Development, Client Relations, Events, Professional Services or a similar field will be highly regarded
The Working Style We Value
This is not a purely administrative PA role.
We are looking for someone who can:
- Turn the business owner’s direction into clear action
- Keep matters moving until a result is achieved
- Proactively find solutions when challenges arise
- Recognise how the right people, events and resources can create new business opportunities
In short, we need a Business PA who can manage business priorities, relationships and execution while actively helping to identify and create opportunities.
What We Offer
- A stable, full-time position based in Barangaroo
- Direct support and guidance from the business owner
- Opportunities to learn and grow into broader company responsibilities over time
- A workplace that values reliability, attention to detail and a positive attitude
- Salary from $60,000 + Super, with the final package negotiable based on the successful candidate’s experience and suitability for the role.
How to Apply
Please send your resume to [email protected] and cc [email protected] with the subject line:
PA Application – [Your Name]
Pay: From $60,000.00 per year
Benefits:
- Employee discount
- Professional development assistance
Language:
Work Location: In person
