Position Title: Administration Officer / Data Assistant
Classification: HS1
Salary per hour: $29.57 + superannuation + generous salary packaging options
Employment Type: Ongoing part-time 72 hours per fortnight
Award: Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2025-2027
Role description
Dhelkaya Health is seeking a detail-oriented and proactive Administration Officer / Data Assistant to join our Community Services and Wellbeing team. This role plays a key part in ensuring the accuracy, integrity, and efficiency of our internal systems while supporting day-to-day administrative operations.
You will contribute to maintaining high-quality data, producing reports, and supporting staff through systems training, helping ensure consistency across our Community Services programs.
Key Responsibilities
Provide administrative support including:
- Reception and customer service
- Referral processing and invoicing
- Statistical data entry and reporting
- Word processing and document management
- Scanning and records administration
- Maintain and monitor the accuracy of internal data systems
- Identify data gaps, inconsistencies, and support continuous improvement
- Generate and distribute reports to support operational requirements
- Supportive training
- Assist in developing training materials and resources
- Complete routine quality audits to improve data integrity
About you
You are highly organised, detail-focused, and confident working with data systems. You bring:
- Strong administrative and data entry experience
- Excellent attention to detail and accuracy
- Ability to analyse data and identify inconsistencies
- Well-developed communication and customer service skills
- Provide training support as required
- Ability to manage competing priorities and meet deadlines
This position requires you to work to a roster between the hours of 7.30am and 6pm and the ability to work across different locations in Castlemaine and Maldon.
Culture and Benefits
Dhelkaya Health is located on Dja Dja Wurrung country in regional Victoria. Just a short drive from Bendigo and easily accessed via public transport, the area is brimming with culture that blends the old with the new. Steeped in rich history, the town boasts a vibrant arts scene, historic architecture and is part of the Bendigo Region UNESCO City of Gastronomy.
Surrounded by scenic trails and a unique natural environment that includes historic goldfields, outdoor enthusiasts can immerse themselves in the beauty of the natural world. Combined with a wide range of sporting clubs and outdoor recreation opportunities, the community offers a rich, diverse culture to enjoy.
From community events celebrating local festivals to grassroots initiatives fostering inclusivity and diversity, this is a place where people come together. At Dhelkaya Health, you'll enjoy all this and a flexible work environment with access to career development pathways that suit your life goals. You'll also benefit from:
- Stress-free parking: at no-cost close to your place of work.
- Salary packaging: to maximise your earnings with options to package meals, entertainment, rent/mortgage repayments, and more.
- Healthy and active lifestyle: through access to a free onsite gym and Fitness Passport membership for your family to use in a wide range of gyms, pools, and fitness facilities across the region
- Health and wellbeing: through a supported work environment that prioritises work-life balance and a health and well-being program that includes an Employee Assistance Program.
- Building meaningful connections: through the Dhelkaya Health Social Club and a variety of staff events and activities throughout the year held in a friendly, inclusive environment where everyone feels welcome.
- Home share - If lack of housing is stopping you from applying for a job here, consider Home share. It may help you get started at Dhelkaya Health. See this link for obligation free information.
https://dhelkayahealth.org.au/homeshare/
- All appointments are subject to a satisfactory police check, NDIS (if required) and compliance with Dhelkaya Health Vaccination Policy.
Our purpose and role at Dhelkaya Health is to be Healthier Together - we engage and empower individuals and community through the provision of empathetic inclusive and professional health services. We want a workforce who share our passion and purpose and is as diverse as the communities we serve. We encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, people with a disability, and people of diverse genders and/or sexual orientations.
For further information about this position, please contact Tracy Johnson - Administration Manager Community Services on 03 5471 3294.
Applications close 2nd August 2026
We encourage interested candidates to apply promptly, as applications may be reviewed and progressed before the closing date.
Please note that candidates are required to submit a cover letter and CV together with a document addressing the key selection criteria (which can be found on the Position Description). Only candidates that supply this information will be considered for roles at Dhelkaya Health.
