Agency Purpose
The Australian Electoral Commission (AEC) is an independent statutory authority established by the Australian Government to maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services, and targeted education and public awareness programs.
The AEC’s values and commitments
The AEC values and commitments are an essential component of our operating environment and frame how AEC staff work. The AEC's focus is on electoral integrity through the values of quality, agility and professionalism.
About the Team
The Event Property and Capital Works Team is responsible for planning, coordinating and delivering capital works projects that support the Australian Electoral Commission's national operations and election readiness requirements. Managing a diverse property portfolio, the team delivers office fit outs, warehouse upgrades, infrastructure improvements and asset replacement programs across the AEC.
Working closely with internal stakeholders, contractors, consultants and service providers, the team ensures projects are delivered safely, efficiently and in accordance with Commonwealth governance and procurement requirements. The team plays an important role in maintaining facilities and infrastructure that support the AEC's operational capability and long-term property objectives.
The Opportunity
This is an exciting opportunity to join the AEC and contribute to work that has a direct impact on Australia's democratic processes.
The Capital Works Officer provides project coordination and administrative support for the delivery of capital works programs and infrastructure projects across the AEC. Working under the direction of the Assistant Director, Capital Works, the role supports project planning, procurement, contract administration, governance and stakeholder engagement activities to help ensure projects are delivered on time, within budget and to required quality standards.
The position assists with maintaining project plans, schedules, risk registers and documentation, coordinating meetings and stakeholder engagements, and preparing reports, briefings and correspondence. The role also supports budget tracking, invoice processing, contractor performance monitoring and property governance activities, while maintaining accurate records and contributing to the continuous improvement of project management practices.
The successful applicant will be organised, proactive and able to manage competing priorities while building strong stakeholder relationships. They will demonstrate sound project coordination and administrative skills, attention to detail, and a commitment to delivering high-quality outcomes in a collaborative environment.
To excel you’ll have:
We are seeking a motivated and capable professional who can demonstrate the skills, knowledge and experience required to perform successfully in this role.
- Demonstrated experience providing project, contract or administrative support within a project delivery environment.
- Strong organisational skills with the ability to manage competing priorities and meet deadlines in a fast-paced environment.
- Proven ability to maintain project documentation, prepare reports and support governance and administrative processes.
- Well-developed written and verbal communication skills, with the ability to prepare clear and concise correspondence and engage effectively with stakeholders.
- Strong stakeholder engagement and customer service skills, with the ability to build productive working relationships across a range of internal and external groups.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook and Teams.
- Demonstrated ability to handle sensitive information with discretion, professionalism and sound judgement.
Desirable
- Experience supporting construction, infrastructure, property or capital works projects.
- Understanding of project management methodologies and project governance processes.
- Knowledge of procurement and contract management principles.
- Experience working within the Australian Public Service or similar governance environment.
- Familiarity with project management systems, reporting tools and financial management systems such as Tech One.
Eligibility
- AEC employees must be Australian citizens.
- Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
- Applicants are required to consent to, undergo, obtain and maintain a character clearance.
- Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.
