In-Demand Administrator accounting Jobs in Melbourne, Vic

Accounts Clerk – Entry Level (6-month contract)
Russell Kennedy —Melbourne VIC
- Call employer
- Senior Secondary Certificate of Education
- Communication skills
- Time management
3d
Human Resource and Payroll Administrator
MUJI Retail (Australia) —Melbourne VIC
- $65,000 - $70,000 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Administrative experience
- No degree
- Work from home
- Employee assistance program
Quick Apply
3d
Assistant Contracts Administrator (Trainee)
BMD Group —Melbourne VIC
- Full-time
- Organisational skills
- Business
- Communication skills
- On-the-job training
10d
Assistant Contracts Administrator Trainee
CPB Contractors —Melbourne VIC
- Full-time
- Microsoft Excel
- Microsoft Office
- Finance
- On-the-job training
Finance Systems Administrator
Peter MacCallum Cancer Centre —Melbourne VIC
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- EMR systems
- Annual leave
8d
Assistant Contracts Administrator
CPB Contractors —Melbourne VIC
- Administrative experience
- Bachelor's degree
- Organisational skills
- Parental leave
Accounts Receivable Administrator
Arcare Aged Care —Hampton East VIC
- $75,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Employee assistance program
6d
Contracts Administrator
CPB Contractors —Melbourne VIC
- Bachelor's degree
- Construction Management
- Parental leave
Contracts Administrator
John Holland —Melbourne VIC
- Contract
- Microsoft Excel
- Engineering
- Microsoft Office
- Parental leave
Purchasing Administrator
Western Health —Melbourne VIC
- $65,000 - $75,000 a year
- Full-time
- Microsoft Office
- Education
- Communication skills
7d
Implementation Specialist
Karbon —Melbourne VIC
- Microsoft Excel
- AI
- Communication skills
- Annual leave
- Parental leave
Quick Apply
13d
Office Manager / Construction Administrator
Square Insulated Panel Constructions —Sunshine West VIC
- $70,000 - $80,000 a year
- Full-time
- Management
- Maintenance
- Administrative experience
Quick Apply
Financial Systems Analyst
Estia Health —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Budgeting
- Employee assistance program
- Gym membership
11d
Service Administrator Electronic Security
Wilson Group —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Financial Crime Risk Manager
Health Employees Superannuation Trust Australia —Melbourne VIC
- Analysis skills
- Financial services
- Communication skills
- Parental leave
- Employee assistance program
5d
Product Integrity Analyst, Calculations
Link Group —Docklands VIC
- Microsoft Excel
- Data analysis skills
- SQL
- Parental leave
- Employee assistance program
14d
Financial Controller - Systematic Hedge Fund
AE Capital —South Yarra VIC
- $110,000 - $150,000 a year
- Part-time
- Hybrid work
- Analysis skills
- Financial services
- Communication skills
Quick Apply
11d
Project Accountant
UGL Limited —Southbank VIC
- Full-time
- Hybrid work
- Analysis skills
- In-person
- Communication skills
- Work from home
- Employee discount
Sr. CRA (Level II)
Thermo Fisher Scientific —Melbourne VIC
- Full-time
- Laboratory
- Microsoft Excel
- Patient monitoring
- Parental leave
- Employee assistance program
Senior Accountant - Financial and Regulatory Reporting
Hostplus —Melbourne VIC
- Full-time
- Microsoft Excel
- Finance
- Analysis skills
- Wellness program
- Parental leave

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Accounts Clerk – Entry Level (6-month contract)

Russell Kennedy -
Melbourne VIC

Apply Now

Job Details

Contract | Fixed term
3 days ago

Qualifications

Accounts receivable
Accounts payable
Senior Secondary Certificate of Education
Communication skills
Time management

Full Job Description

We have a fantastic opportunity for an Accounts Clerk – Entry Level to join our Finance team in Melbourne office.

Primary Duties and Responsibilities

Accounts Payable (AP)

Process matter-related and non-matter related invoices accurately and in a timely manner
Allocate costs correctly to matters in accordance with client guidelines and internal policies
Review, code, and process supplier invoices, including disbursements and counsel fees
Manage employee expense reimbursements, ensuring compliance with firm policies and tax requirements
Process corporate credit card transactions and reconcile statements
Liaise with the bank regarding Corporate Credit Cards application, cancellation, and card maintenance
Maintenance of the Expense Management System for user's account
Training new users on Expense Management System
Prepare and process weekly/fortnightly payment runs
Liaise with suppliers to resolve invoice discrepancies and payment queries
Maintain accurate supplier records and supporting documentation
Practice Management System (Aderant) support, assisting staff with general finance queries, such as billing, time entry, rates and other client/matter related queries

Accounts Receivable (AR)

Receipt client payments accurately, including trust-to-office transfers where applicable
Allocate receipts to matters and invoices in accordance with firm and regulatory requirements
Proactively manage unallocated monies
Assist with the issuance of client invoices and statements
Support debt collection activities, including follow-up of overdue accounts in consultation with partners and legal teams
Respond to internal and external AR-related queries promptly and professionally
Maintain accurate AR records and ageing reports

Trust Accounting Exposure

Assist with trust-related financial processes under the direction of authorised trust account personnel
Support trust-to-office and trust-to-trust transfers, ensuring appropriate approvals and documentation are in place.
Perform basic trust account checks and reconciliations as required
Respond to trust-related queries from fee earners and legal administrators, escalating matters as appropriate
CMA account opening and closure; including all CMA payment (EFT/Cheque) to Macquarie)
Ensure strict adherence to confidentiality, controls, and separation of duties when dealing with trust monies

Billing and Matter Support

Support fee earners and legal administrators with billing, and matter cost queries
Assist with matter setup and maintenance from a financial perspective
Ensure compliance with client billing guidelines and agreed fee arrangements

System and Data Integrity

Use the firm’s practice management system (Aderant) to process and record financial transactions
Maintain high standards of data accuracy and integrity
Assist with system reconciliations and month end processes as required
Identify opportunities for process improvement and efficiency with AP and AR workflows

Compliance and Controls

Ensure compliance with internal financial controls, firm policies, and relevant legal industry regulations
Maintain confidentiality and discretion when handling sensitive client and financial information

General and Team Support

Provide general finance and Aderant support to the broader firm and finance team as needed
Assist with ad hoc reporting and reconciliations
Contribute positively to a collaborative and professional team culture

Other

Ad hoc tasks as required
Maintains cyber security at all times. Cultivate an awareness of security risks, stay informed of latest cyber threats, instil best cybersecurity practises and take practical steps to protect the firm and client from cyberattacks.

Skills/Knowledge

Strong attention to detail and high level of accuracy
Ability to work collaboratively with team and independently when required;
Excellent organisational and time management skills, with the ability to manage competing priorities
Professional communication skills, both written and verbal
Ability to work effectively with fee earners and non-finance stakeholders
Strong problem-solving skills and a proactive mindset
Knowledge of Aderant application is desired; and
Knowledge of Trust and controlled money accounts is desired.

Experience

Experience in Accounts Receivable
Experience in Accounts Payable
Successful completion of VCE or equivalent

Further Information

Any questions regarding the vacancy can be directed to Rhoda Siu on (03) 9609 6737 or [email protected]. For further information or to submit your application for this position please visit the careers page on our website. Please note any offer of employment made by Russell Kennedy Lawyers to the successful candidate will be subject to a police check. We are currently accepting applications from direct applicants only. No agency referrals will be accepted at this stage.

Our Firm and Culture

Russell Kennedy is a commercial law firm with more than 340 people in Melbourne and Sydney. We are committed to providing exceptional legal strategies and solutions to our clients, guided by market-leading expertise across our key sectors of focus.

As part of our team, you’ll receive hands-on experience, quality mentoring and access to valuable learning opportunities. We encourage a professional and committed work ethic, while recognising the importance of an enjoyable working environment and balanced lifestyle. We believe we have a culture where individuals of all backgrounds and abilities feel included and confident in bringing their whole selves to work, and where your talents are fostered, empowering you to contribute to the success of the firm.

Russell Kennedy is proud to be an equal opportunity employer and is certified as a WGEA Employer of Choice for Gender Equality, as well as being certified as a gold employer in the Australian Workplace Equality Index for employers with 500 or less employees. We respect and celebrate the things that make each of us different. The firm supports and promotes a range of initiatives to create an environment that is characterised by equal access and respected participation of all groups and individuals. There is a particular focus and emphasis on gender equality, inclusion of First Nations peoples, accessibility for people with disability, LGBTIQ+ inclusion, and cultural diversity. Russell Kennedy is recognised by Australian Disability Network as a Disability Confident Recruiter employer.

Russell Kennedy is committed to attracting and retaining the best talent available. We acknowledge the importance of work-life balance, all current and prospective employees have access to flexible work options and workplace adjustments including alternate accessible formats, where required. If you require an adjustment during the recruitment process please contact Leanda Nissen on 03 9609 1523 or [email protected].

Russell Kennedy Lawyers acknowledges the Traditional Custodians of the lands on which we meet and work. Our offices are situated on the unceded lands of the Wurundjeri and Gadigal peoples. We pay our respects to their Elders, past and present, to their emerging leaders and to the resilience, creativity and vitality of their cultures including their laws and systems of governance.

Apply Now

Refine Your Search

administrator accounting jobs in melbourne, vic

Accounts Clerk – Entry Level (6-month contract)

Human Resource and Payroll Administrator

Assistant Contracts Administrator (Trainee)

Assistant Contracts Administrator Trainee

Finance Systems Administrator

Assistant Contracts Administrator

Accounts Receivable Administrator

Contracts Administrator

Contracts Administrator

Purchasing Administrator

Implementation Specialist

Office Manager / Construction Administrator

Financial Systems Analyst

Service Administrator Electronic Security

Financial Crime Risk Manager

Product Integrity Analyst, Calculations

Financial Controller - Systematic Hedge Fund

Project Accountant

Sr. CRA (Level II)

Senior Accountant - Financial and Regulatory Reporting

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