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Administration Officer, Finance Hub - Financial Advisory Services, Dalby

Queensland Government -
Darling Downs QLD

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Job Details

Temporary
13 days ago

Qualifications

Administrative experience
Communication skills

Full Job Description

About the Department of Education:

Working for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and innovation. Be part of an environment that respects professionalism and diversity, offers training and development opportunities and embraces flexible careers and work-life balance. Find out more about working with us.

Your Role:

As the Administration Officer, Dalby Region, you will:

Deliver financial processing, support, and advice to schools under a fee-for-service agreement, reporting directly to the Financial Advisory Services Manager.
Collaborate with Principals and Business Managers across multiple schools within the Hub region to manage financial operations.
Oversee day-to-day financial processing in OneSchool, ensuring compliance with financial policies and procedures.

You will have responsibility for leading the following activities and undertaking the following key tasks:

Perform financial processing in OneSchool and SBS Finance, including invoice payments, purchase requisitions, purchase order maintenance, corporate card reconciliations, bank reconciliation, and receipting.
Manage accounts receivable, including receipting, invoicing (individual/bulk), cancellations, and parent refunds, as well as asset creation and disposal, journal preparation, and BAS review with GST corrections.
Coordinate key financial activities such as end-of-term Systems Evaluation Checklist completion and preparation of budget adjustments for Principal approval.
Provide monthly financial reports for Principal review, ensuring high audit standards, and assist with Control Self Assessments, School Financial Data Collection, and other acquittals.
Support purchasing, procurement, and strategic financial planning for Hub schools in collaboration with Senior Finance Officers

About You:

Strong knowledge and experience with OneSchool is essential.
Prior experience as a Business Manager or Administrative Officer with a finance focus is highly desirable.
Ability to work independently, set priorities, manage workflows, and meet processing deadlines.
Familiarity with Department of Education policies, procedures, and finance requirements.
Strong communication skills, with the ability to clearly explain financial concepts to Hub school staff.
Proficient in technology, particularly in using Microsoft Teams effectively.

Submit Your Application:

Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
Attach a maximum 2-page written statement outlining your suitability to the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.<space>This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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